Venue Resources & Scheduling Coordinator
We are now accepting applications for a qualified Venue Resources & Scheduling Coordinator at Belmont University.
Internal Job Category
Exempt (Staff)
Full-Time
Department
Strategic Venues & Event Svcs
Primary Duties and
Responsibilities:
Position Summary:
The Venue Resource Coordinator manages day-to-day scheduling and operational support for Belmont University’s campus spaces. This role ensures accurate system updates, event coordination, and administrative support for internal units. The Coordinator is a key operational resource supporting the Venue Resource Manager in maximizing efficiency and event readiness.
Essential Functions:
- Coordinates incoming reservation requests, verifies availability, and updates scheduling systems. Ensures timely and accurate coordination of internal events. Maintains organized workflows to support efficient space management.
- Assists academic and administrative units with scheduling requests and event coordination under Manager guidance. Acts as a professional and knowledgeable resource. Ensures consistent and responsive communication with campus partners.
- Prepares confirmations, maintains documentation, and updates event records. Ensures accuracy across scheduling platforms and administrative processes. Supports operational readiness of internal events.
- Shares event information with internal partners. Ensures operational teams have complete, timely details to prepare for events. Helps identify resource conflicts or scheduling challenges.
- Maintains scheduling and resource management systems with accurate event information. Prepares reports and documentation for Manager and Director. Supports operational transparency and decision-making.
- Applies scheduling policies consistently across units. Offers feedback on recurring issues or workflow inefficiencies. Supports improvements that streamline operations and enhance client experience.
- Engages with campus partners in a professional, solutions-oriented manner. Demonstrates accuracy, courtesy, and mission-aligned service. Strengthens Belmont’s reputation for operational excellence and reliability. Builds trust across departments through consistent and dependable support.
Required Qualifications:
Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:
Form diverse leaders of character;
Equip people to solve the world’s complex problems through teaching, research and service;
And be radical champions for helping people and communities flourish.
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Must be able to work independently, be well organized, have the ability to multi-task, adapt to a dynamic environment, work at a fast pace, and make sound decisions quickly.
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Must be able to discern and protect the confidentiality and sensitivity of information and situations.
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Must be able to organize a wide variety of activities and effectively meet strict deadlines.
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Must have some knowledge of event planning and cross-function collaboration.
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Must possess excellent communication skills-written and verbal, and strong interpersonal skills.
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Must have research skills and the ability to concisely summarize relevant information.
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Must have strong computer skills with a working knowledge of Microsoft Office products and the ability to learn other programs including EMS Scheduler, ActivCollab, QuickBooks.
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Ability to work a variable schedule and hours beyond 37.5 per week on occasion.
Required Education
At least 2 years of college coursework required. Bachelors preferred.
Required Experience
2-4 years previous work in a professional office environment required with discretionary decision making. Experience in project management strongly desired.
The selected candidate will be required to complete a background check satisfactory to the University.
Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
