Essential Duties and Responsibilities
The Staff Assistant is responsible for providing clerical organizational support to the LBV Environmental Center and is responsible for the management of the office. This position reports directly to the LBVEC Director. As an employee of Laredo College (LC), you are expected to adhere to the LC Employee Handbook, the LC Local and Legal policies(www.laredo.edu), and the Vice President of Institutional Advancement’s (VPIA) expectations and protocols at all times. In addition, confidentiality agreements should be signed every year on NEOED.
Characteristic Duties and Responsibilities
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Performs secretarial and clerical duties, including typing, word processing, mailing, maintaining records, and preparing budgets and reports for the Director in accordance with established policies and procedures.
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Maintains financial records and running balances for all LBVEC merchantile accounts; prepares and files reports and required documentation for the department, the division, and the LC Business Office.
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Keep a visitor/group log to track daily, weekly, and monthly traffic.
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Assists with employee records and prepares timesheets and/or tracks hours using TimeClock Plus for all staff, student workers, and grant-funded personnel.
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Performs and trains student workers/workstudies/volunteers in receptionist duties, including answering telephone calls, taking messages, scheduling appointments, and greeting visitors.
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Assists the Director in the preparation of grant proposals by collecting, organizing, and processing required information.
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Assists the Wildlife Education Coordinator to schedule and organize Summer Camps and prepares materials and logistics for camp sessions; Oversees proper food handling and preparation, maintains required certifications (including Food Handler certification from the City of Laredo), and complies with all applicable guidelines and procedures.
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Assists the LBVEC staff/Events Department in scheduling school bus tours and group visits to LBVESC; coordinates with tour guides and ensures that transportation and admissions are properly processed.
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Assists the Director in scheduling meetings, special programs, exhibitions, conferences, and other activities when needed.
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Assists the Director in coordinating with various Laredo College departments and external agencies, including the City of Laredo and Webb County.
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Assists in mentoring volunteers and work-study students on LBVEC general operations.
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Assists with the wildlife care facility and operations of the LBVEC.
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Performs other duties as assigned by the Director and/or the VP of Institutional Advancement.
NOTICE: Required Documents
To be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position, an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.
Required:
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High School graduate or equivalent with 1-year post-high school training in secretarial, clerical, and accounting skills.
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One or more year experience in a work setting that requires accounting, secretarial, clerical, and Interpersonal skills.
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Must obtain Food Handler Certificate from the City of Laredo.
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Must have a valid Driver’s License and current car insurance to travel as required. In accordance with CJ (Local), while driving on College District business, employees are required to abide by all applicable laws, rules, regulations, ordinances, policies, and procedures.
Preferred:
Introductory Review Period
All hires are subject to a 90 day introductory review period.
Supervision Exercised
Assists in supervising volunteer workers and work-study students.
Supervision Received
Reports to the Director and Vice President of Institutional Advancement.
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is performed in a standard office environment.
Work inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.
