This is a hybrid position, with the majority of work performed remotely; however, candidates residing in the Deer Park area are preferred to support local operations, logistics, and field personnel needs.
About the Company (Who We Are)
At HV Occupational Health and Safety, we are passionate about fostering growth and embracing change to create thriving, safe work environments. In a modern world, we bring a unique perspective to workplace safety, offering exceptional services that help businesses achieve the best outcomes.
Our mission is to empower employees with confidence, providing tailored solutions and expert knowledge to cultivate a culture of safety and success. Together, we aim to build a safer future, one job site at a time.
Who You Are
You are a highly organized operations professional who thrives in fast-paced, field-based environments where attention to detail, communication, and execution are critical to success. You excel at coordinating people, equipment, schedules, and logistics while ensuring projects run smoothly from startup through completion.
You are a proactive problem-solver who takes ownership of operational processes, anticipates challenges before they arise, and works collaboratively across departments to keep teams aligned and accountable. Building strong relationships comes naturally to you, whether you're supporting field personnel, coordinating with clients, or partnering with leadership.
Most importantly, you are someone who enjoys supporting teams, creating structure, improving processes, and ensuring field operations have everything they need to succeed. You take pride in being a dependable resource, trusted communicator, and operational leader who helps drive successful project outcomes.
Key Responsibilities
Field Operations & Site Management
- Lead site startup and closure logistics
- Coordinate with clients on kickoff calls for new site launches
- Prepare, pack, and ship clinic setup kits and required equipment (printers, cabinets, shredders, etc.)
- Arrange shipment and return of supplies and equipment upon project completion
Workforce Coordination & Onboarding
- Coordinate onboarding logistics for new hires including travel, PPE, and system setup
- Build and maintain schedules for all field personnel in UKG
- Provide ongoing support and communication to field staff
Time Tracking & Reporting
- Review, edit, and submit weekly timesheets for field personnel
- Ensure accurate reporting to accounting and client portals
- Collect and report monthly man-hours based on kickoff call requirements
Fleet & Vehicle Management
- Oversee all fleet operations including incoming and outgoing inspections
- Coordinate all vehicle repairs and maintenance (both in-field and at HQ)
- Manage scheduling through Enterprise Fleet system
- Gas card assignment and maintenance
- Coordinate transport, delivery, and pickup of vehicles for site launches and closures
Communication & Team Support
- Serve as the primary point of contact for field personnel
- Conduct regular check-ins and provide ongoing support
- Support bi-weekly team meetings/town halls
- Troubleshoot issues and route questions to the appropriate teams
Cross-Functional Collaboration
- Communicate daily with corporate leadership and internal teams
- Align on expectations, timelines, and operational priorities
- Identify risks, resolve issues, and ensure accountability across projects
Required
- 2–5+ years of experience in operations, field coordination, or a similar role
- Experience supporting field teams, multi-site operations, or mobile workforce environments preferred
- Experience with scheduling platforms (e.g., UKG or similar) strongly preferred
- Familiarity with fleet coordination, inventory management, or equipment logistics is a plus
Compensation & Benefits
- Salary Range: $55,000 - $65,000 (depending on experience and qualifications)
- Company-sponsored health, dental, and vision insurance
- Life insurance with options to increase coverage and add short/long-term disability
- Paid time off (PTO), accruing from day one
- 401(k) with company match
- Employee discount program
- Access to additional third-party insurance options
Compensation Transparency
The expected salary range for this position is $55,000 - $65,000 depending on experience and qualifications. This position is also eligible for per diem.
Equal Opportunity Employer Statement
HV Health and Safety is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic under applicable law.
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- How many field employees or remote workers have you supported at one time?
- What workforce management or scheduling systems have you used?
- Have you been responsible for reviewing and approving timesheets?
- Have you supported employees at multiple locations? If so, how many?
Work Location: Hybrid remote in Deer Park, TX 77536
