PURPOSE: Develop and manage facility maintenance programs, vendor and contractor relationships, regulatory compliance, budgets, projects, and building operations. The Facilities Manager ensures the building remains safe, efficient, and fully operational.
RESPONSIBILITIES:
Facilities Operations
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Lead all day-to-day facility maintenance activities across the campus.
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Develop and manage preventative maintenance schedules for all building equipment.
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Perform routine inspections to identify maintenance needs and potential safety concerns.
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Coordinate repairs and emergency response to minimize operational downtime.
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Oversee maintenance of building interiors, exterior grounds, parking areas, and common spaces.
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Maintain inventory of maintenance supplies, tools, and equipment.
Contractor & Vendor Management
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Serve as the primary contact for all third-party contractors and service providers.
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Coordinate scheduling and oversight of contractors performing maintenance, repairs, renovations, inspections, and capital projects.
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Ensure all vendors comply with company safety requirements and applicable regulations.
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Obtain competitive bids, review proposals, and make vendor selections.
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Monitor contractor performance, quality of work, and project completion.
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Review invoices and verify work completed prior to payment approval.
Leadership & Project Management
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Lead facility improvement projects from planning through completion.
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Prioritize maintenance requests and allocate resources effectively.
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Develop maintenance procedures and standard operating practices.
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Provide guidance and technical support to maintenance personnel.
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Partner with department managers to coordinate facility needs with business operations.
Compliance & Safety
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Maintain compliance with OSHA, environmental, fire safety, and applicable building regulations.
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Coordinate required inspections, testing, permits, and certifications.
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Maintain documentation for preventative maintenance, repairs, inspections, and regulatory compliance.
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Support emergency preparedness planning and building security initiatives.
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Promote a safe working environment and identify opportunities for continuous improvement.
Budget & Administration
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Develop and manage the facilities maintenance budget.
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Track maintenance expenditures and cost-saving initiatives.
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Maintain maintenance records, service contracts, warranties, and equipment documentation.
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Prepare reports regarding maintenance activities, capital improvements, and facility performance.
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Perform other duties as assigned.
EDUCATION & EXPERIENCE
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7+ years of commercial or industrial facilities maintenance experience.
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3+ years of facilities leadership or supervisory experience.
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Experience managing contractors, budgets, and capital projects.
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Strong knowledge of HVAC, plumbing, electrical, mechanical, and building systems.
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Working knowledge of OSHA, EPA, and applicable building regulations.
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Ability to operate forklifts, scissor lifts, and other maintenance equipment (or obtain certification).
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Proficient with Microsoft Office and computerized maintenance or work order systems.
PHYSICAL REQUIREMENTS
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Frequently stand, walk, climb ladders, bend, kneel, squat, crawl, and reach overhead.
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Regularly lift, push, and pull up to 50 pounds; occasionally up to 75 pounds with assistance.
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Ability to work indoors and outdoors in varying weather conditions.
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Ability to operate maintenance equipment, forklifts, and aerial lifts.
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Ability to respond to after-hours facility emergencies as needed.
