At Kushner, we pride ourselves on our four core values: Be Caring, Be Best in Class, Be Solution-Oriented, and Be Accountable. Our values represent what we strive to achieve every day. Every decision we have to make is guided by the “4 Be’s”. Our team and passion for the real estate industry exemplifies what it means to live out these core values in our offices and at our communities day in and day out. Each new day is a learning experience at Kushner, whether it is the knowledge we bring, gain, or share during our journey together. Our team members are set up to aim beyond, achieve the utmost success, and for endless possibilities for growth. Come Grow With Us!
POSITION SUMMARY:
This position provides exemplary administrative and clerical support to the NYC office. This position involves the coordination of meetings and conferences, working on special projects; also answers all phone lines and assembles highly confidential and sensitive information. It involves dealing with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.
RESPONSIBILITIES:
General Duties:
- Manage calendars, phones, and emails for Executives. Schedule and coordinate complex activities, such as meetings, appointments, and travel arrangements.
- Make travel arrangements and prepare expense reports.
- Organize and prioritize large volumes of information and phone calls for Executive and administrative departments; respond promptly to requests for information. Work closely, in cooperation with other assistants to cover phones.
- Prepare, send, and coordinate mail, faxes, and express packages.
- Perform data entry and scan documents.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Run personal errands when asked (i.e., pickup lunch).
- Assist other EA’s when necessary.
This is a full-time position. Days and hours of work are typically Monday through Friday, 9:00 a.m. to 6 p.m.
REQUIREMENTS:
- Bachelor’s degree required!
- 2+ years of hands-on administrative support experience working with C-Level Executives preferred.
- Must be able to discreetly handle sensitive and confidential material.
- Must be very detail-oriented and highly organized.
- Requires the ability to work with VIP clients and senior managemen.t
- Must have a keen sense of urgency and enjoy working at a fast pace.
- Requires knowledge of Microsoft Office programs and internet search engines. Must be tech savvy!
- Knowledge of operating standard office equipment.
- Excellent communication skills – written and verbal.
- Requires the ability to work both independently and in a team environment.
- Ability to prioritize projects and strong problem-solving skills.
- Good research skills and attention to detail.
We're an equal opportunity at will employer, an equal housing provider, and we do not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.
Location: 767 5th Ave, New York, NY 10153, USA
Job Type: Full-time
Pay: Up to $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
