Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and deliver exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers, manage administrative tasks with precision, and ensure the smooth functioning of our office environment. This paid position is perfect for someone eager to grow their career in office management and administrative support.
Duties
- Manage front desk responsibilities with professionalism
- Operate a single-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
- Maintain organized filing systems, both physical and digital, including data entry and document proofreading
- Manage calendar schedules, appointments, and meeting arrangements for staff and executives
- Utilize Office productivity tools such as Jobber, Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and collaboration
- Perform clerical tasks such as photocopying, scanning, mailing, and inventory management
- Support bookkeeping activities using QuickBooks or similar accounting software when needed
- Assist with office management duties including supply ordering, maintenance coordination, and general administrative support
- Provide exceptional customer service by addressing inquiries promptly and professionally in person or via phone or email
Skills
- Proven experience in office administration or clerical roles with strong organizational skills
- Excellent computer literacy including proficiency in Jobber, Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
- Good typing skills with attention to detail for proofreading and data entry tasks
- Familiarity with multi-line phone systems and phone etiquette to handle calls effectively
- Bilingual (Spanish) abilities are a plus to serve diverse clients and staff effectively
- Experience with front desk operations, medical or dental receptionist duties is advantageous
- Knowledge of office management procedures along with time management skills to prioritize tasks efficiently
- Personal assistant experience or calendar management expertise is highly desirable
- Ability to handle confidential information discreetly while maintaining professionalism at all times
Join us to be a key player in creating a welcoming environment while supporting our team’s success! This role offers the chance to develop your administrative skills in a vibrant workplace dedicated to excellence.
Pay: $20.00 - $30.00 per hour
Work Location: In person
