Primary Purpose:
Provide clerical support to the Senior Director and Head Start administrative office.
Qualifications:
Education/Certification:
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High school diploma or GED certificate, some college preferred
Special Knowledge/Skills:
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Strong written and verbal communication skills
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Ability to interact with diverse populations
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Effective/efficient interpersonal and analytical skills
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Ability to work cohesively on an interdisciplinary team
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Ability to consistently provide high level customer service
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Proficiency with computer systems and software applications (database, spreadsheets, word processing and some desktop publishing)
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Accurate note-taking skills
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Ability to maintain accurate and auditable records
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Ability to organize, prioritize and meet multiple deadlines
Experience:
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Minimum three years related experience
Major Responsibilities and Duties:
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Model HCDE and Head Start’s mission, vision, and values.
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Assist with processing and routing contracts and Memorandums of Understanding.
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Assist with Board Agenda Submission System input and workflow forms.
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Support and attend policy council meetings, trainings, and events.
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Assist with Timeclock input and verification.
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Assist with Procurement Card (P-card) reconciliation for the division.
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Assist with scheduling meetings and appointments as well as maintaining the calendar for the Senior Director and other personnel as assigned by the Senior Director.
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Maintain good public relations with department personnel, clients, and the public.
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Keep informed and comply with state, department, and division policies and regulations concerning primary job functions.
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Answer telephones and assist parents, staff, and clients as needed.
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Sort, distribute, and/or deliver mail and other documents in a timely manner.
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Maintain confidentiality of information.
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Perform other duties as assigned.
