Overview
We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our dynamic finance team. The Accounts Receivable Clerk will play a crucial role in ensuring the accurate and timely procesing of customer payments, maintaining accounts receivable records, and implementing effective collection strategies, and maintaining strong relationships with clients and internal departments.
The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a solid understanding of accounting principles and software systems. This position offers an exciting opportunity to contribute to our financial health and operational success through diligent account management and precise data entry.
Essential Duties and Responsibilities
Accounts Receivable Management
- Oversee the accounts receivable process, ensuring accuracy and efficiency in recording customer payments.
- Perform regular reconciliations to ensure that payments are properly applied to customer accounts.
- Identify and resolve discrepancies or issues related to customer payments.
- Monitor accounts receivable aging and take appropriate actions to minimize overdue payments.
Invoicing and Billing
- Generate accurate and timely invoices for customers based on established pricing and contract terms.
- Review and verify invoice accuracy, including ensuring proper coding and documentation.
- Coordinate with internal teams to resolve any billing discrepancies or issues.
Collections and Cash Application
- Develop and implement effective collection strategies to minimize outstanding receivables.
- Contact customers to resolve payment issues, answer queries, and negotiate payment arrangements.
- Process customer payments, ensuring accurate application to appropriate accounts.
- Monitor and track payment plans and follow up on overdue accounts.
Financial Reporting
- Prepare regular reports on accounts receivable, collections, and cash flow for management review.
- Analyze and interpret financial data to identify trends, potential risks, and areas for improvement.
- Contribute to the preparation of financial statements and support audits as required.
Customer Service
- Provide excellent customer service to internal and external stakeholders, addressing inquiries and concerns promptly and professionally.
- Maintain strong relationships with customers, ensuring effective communication regarding billing and payment matters.
Process Improvement
- Identify opportunities for process improvements and recommend enhancements to streamline the accounts receivable function.
- Collaborate with cross-functional teams to implement process changes and optimize efficiency.
Additional Responsibilities/Focuses
- Other duties as assigned by the manager.
Supevisory Expectations
N/A
Physical Demands
- Continually sitting, use of hands, and reaching.
- Frequently standing and walking.
- Occasionally stooping, crouching or crawling, climbing and balancing.
- Occasionally lifting moderate weight (25-50 lbs).
Special Vision
- Color vision - identify and distinguish colors
Work Environment
- Noise
- Light - office environment
- Moderate - warehouse environment
Minimum Qualifications & Experience Requirements
- Bachelor's degree in Accounting or Finance(PREFERRED)
- 3+ years of accounting experience
- Strong knowledge in using accounting softward and ERP systems
- Knowledge of relvant legal and regulatory requirements related to accounts receivable and collections
Pay: $28.00 - $36.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Opportunities for advancement
- Paid time off
- Vision insurance
Work Location: In person
