At Inner Valor, we are dedicated to delivering top-tier security solutions through innovation, integrity, and exceptional service. We are seeking a highly organized and detail-oriented Executive Operations Specialist to support our leadership team, oversee key administrative functions, and provide financial oversight and data management to help drive operational efficiency.
Are you a proactive, tech-savvy professional with strong administrative and financial skills? Join our team and play a critical role in managing business operations.
Key Responsibilities:
Provide high-level executive support, including calendar management, travel arrangements, and correspondence.
Oversee daily office operations, ensuring efficiency in administrative and financial processes.
Perform financial oversight tasks, including tracking budgets, processing invoices, managing expense reports, and assisting with financial data analysis.
Handle data entry and reporting, ensuring accuracy and organization of key business information.
Create and manage advanced Excel reports, utilizing complex formulas, pivot tables, and pivot charts to analyze business and financial trends.
Manage vendor relationships, office supplies, and operational logistics.
Support project coordination, internal communications, and Salesforce data entry.
Qualifications:
3+ years of experience in executive support, administration, or office management.
Strong financial oversight and data entry skills, with experience in budget tracking and reporting.
Advanced Microsoft Excel skills, including complex formulas, pivot tables, and pivot charts.
Proficiency in CRM Management (i.e. Salesforce) and Microsoft Office Suite.
Exceptional organizational skills and ability to multitask in a fast-paced environment.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Self-motivated with a problem-solving mindset.
Preferred Qualifications:
Experience in security, corporate services, or professional services industries.
Knowledge of basic accounting principles and business financial operations.
Bachelor’s degree in Business Administration, Finance, or a related field.
Physical & Mental Requirements:
With or without reasonable accommodation, the physical and mental requirements of this job may include:
Prolonged periods of sitting at a desk and working on a computer.
Frequent hand movements for data entry, typing, and handling office equipment.
Occasional standing, walking, bending, and lifting office materials (up to 15 pounds).
Ability to focus for extended periods while working with detailed financial data, reports, and spreadsheets.
Strong mental acuity to handle simultaneous projects, deadlines, and problem-solving tasks.
Clear vision and hearing to facilitate effective communication and task execution.
Ability to handle high-pressure situations professionally, including managing last-minute changes and urgent executive requests.
