JOB
Position Summary:
The Program Assistant will provide comprehensive support to the Facilities Department in areas such as construction site coordination, vendor communication, document management, and grant-funded construction project oversight. A key focus of this role includes assisting with the design management and reporting requirements for projects supported by federal/state grants, including those funded by the Economic Development Agency (EDA). Additional responsibilities involve supporting tenant improvement efforts, student housing feasibility studies, and rental property management tasks.
Key Responsibilities:
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Digitize and archive construction-related documents, including as-built plans, for integration into the district’s Facilities Plan Room.
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Support the Facilities Project Manager in managing tenant improvement projects at Tri-City rental properties, including procurement coordination.
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Assist with the student housing feasibility study by working with consultants, tracking milestones, and supporting documentation efforts.
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Assist with compliance of unoccupied SBVC-adjacent parcels to ensure maintenance and avoid municipal code violations.
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Contribute to the design development phase of the Del Rosa project, funded by the Economic Development Agency (EDA) grant.
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Solicit and track vendor proposals, communicate with contractors, and provide regular updates to the Facilities Project Manager.
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Assist in the preparation of project updates and progress reports for external stakeholders, addressing construction milestones and community engagement concerns.
EXAMPLE OF DUTIES
Qualifications & Skills:
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Associate degree or minimum of 60 completed college units in construction management, engineering, architecture, or a related discipline.
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Proficiency in Microsoft Excel, Word, and PowerPoint.
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Excellent written and verbal communication skills, with experience in public relations or community outreach preferred.
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Strong organizational skills with meticulous attention to detail and follow-through.
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Ability to collaborate effectively with internal teams, external vendors, and community partners.
Required Documents:-
Letter of Interest
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Resume
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Relevant Educational Credentials
SUPPLEMENTAL INFORMATION
The person selected for hire will be required to complete the following pre-employment requirements:
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Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate.
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Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement)
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Tuberculosis (TB) risk assessment
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Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details).
Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District’s Administrative Procedures and Board Policies.
