The Pittsford Central School District is looking for a Clerk II Central Registrar. The registrar will be responsible for directing district information and records services, including the collecting, maintaining and archiving of student information and records for reporting and compliance. The employee certifies enrollment, pupil accounting, and permanent academic records as required by district policies and procedures. This is a 12-month (260 work days) position; Monday-Friday 8:00am - 4:30pm.
TYPICAL WORK ACTIVITIES: (All need not be done in a given position. Other related activities may be performed although not listed).
- Coordinate the collection, maintenance, and reporting of student information including building census, demographics, enrollments
- Generates computer reports using available report writer utilities
- Audits and certifies monthly student enrollment activity
Full Performance knowledge, Skills, Abilities and Personal Characteristics:
The successful candidate will have:
- Thorough knowledge of computerized record keeping specifically as it relates to school district and building records
- Good knowledge of multiple computer systems hardware and software
- Good knowledge of proper reporting techniques
- Ability to obtain pertinent and sensitive information regarding students
- Ability to write queries for reporting purposes
- Ability to maintain student files on Infinite Campus (student management system)
- Ability to audit record-keeping procedures for accuracy, thoroughness, and timeliness of recording
- Ability to maintain accurate demographic data on a computer
- Ability to prepare accurate written reports
- Ability to interpret rules and regulations
- Ability to audit (monitor) data re: student activity utilizing a coding system
- Ability to work independently with minimum supervision
- Ability to work well with others and adaptable to changing workload
Job Qualifications
Must be eligible to sit for the Monroe County, Civil Service, Clerk II Exam when offered.
Minimum Qualifications: Candidates must meet the following minimum requirements on or before the date of the written exam: graduation from high school or possession of an equivalency diploma, plus either:
(A) Three (3) years of paid full-time or part-time or volunteer equivalent* office clerical or secretarial experience; OR,
(B) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science, Office Technology or a closely related field, plus one (1) year of office clerical or secretarial experience; OR,
(C) Any equivalent combination of education and experience as defined by the limits of (A) and (B) above.
NOTES: Successful completion of one (1) year of college coursework (or 30 semester credit hours) from a New York State registered or regionally accredited college or university may be substituted for up to one (1) year of the required experience. Experience as a Teller, Cashier or Sales Clerk shall not be considered appropriate experience.
Civil Service Title: Clerk II
