Office Supervisor

Pinnacle Community Services, Inc. -
Niagara Falls, NY

Quick Apply

Job Details

Full-time
$27.47 an hour
17 hours ago

Benefits

Mileage reimbursement
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Bereavement leave
Life insurance

Qualifications

High school diploma or GED
Driver's License

Full Job Description

PINNACLE COMMUNITY SERVICES

JOB DESCRIPTION

JOB TITLE: Office Supervisor

PROGRAM: Program Administration

STATUS: Full Time, (35 hours per week)

FLSA DESIGNATION: non-exempt

REPORTS TO: Chief Administrative Officer

CERTIFICATION: Notary Public or willing to attain within one year

DEGREE: associate's degree Preferred, High School Diploma/ GED required

EXPERIENCE: Must have office/administrative and confidential minlute development experience

BENEFITS:

Health insurance with an HRA account (HRA-80% of the deductible), vision, and dental plans available (health insurance begins 1st day of month after 30 days of work service)

Employees working at least 1,000 hours per year and who opt out of health insurance either upon hire or during the open enrollment period will receive a $750 lump-sum payment

Flexible Spending accounts for both health and dependent care

Employee Assistance Program available

Employer paid short- and long-term disability insurance available

Employer paid life insurance with the option to purchase additional coverage at group rates (available the 1st day of month after 30 days of work service)

401k Retirement Savings Plan – Agency contributes 1% of an employee’s salary after 1 year of service yearly AND in addition matches the first 3% that the employee contributes to their 401k Plan

Mileage Reimbursement

15 Paid Time Off days, (PTO) in the first year (buy back, carryover, and transfer to Long Term Sick bank is also available at calendar year-end of unused PTO)

Employee receives yearly - 1 floating holiday and 13 recognized Agency holidays

1 Wellness Day yearly

Wage/Longevity Bonuses available

Attendance Bonus available bi-annually

Bereavement Leave – 4 work days of leave with pay available

Staff Recognition/Staff Appreciation events

Team Building and In-House training available offering learning and educational opportunities

AGENCY REQUIREMENTS:

Notary Public or willingness to attend classes and attain such

Valid New York State Driver’s License

Use of personal vehicle during working hours

SKILLS:

>span class="NormalTextRun SCXW130457821 BCX8">skills including computer systems and willingness to learn and utilize internal software systems

Highly organized including clerical skills, supervision of contractors and requests for proposals, annual documentation and government filings, meeting preparation and note taking

Communication, problem solving and decision-making skills

Ability to exercise initiative and judgment

AGENCY EXPECTATIONS:

Demonstrates knowledge of the program, missions, and services of PCS

Complies with all policies and procedures of PCS and all governmental and legal requirements

Attends and participates in appropriate Agency staff trainings and meetings

Advocates for cultural diversity/sensitivity as appropriate

Reports all suspected incidences of child abuse/neglect to NYS Hotline with supervisory approval

JOB RESPONSIBILITIES:

Provides supervision and oversight to hiring and direction of maintenance contractors regarding tasks and projects and ensures follow through and quality service/ products. Including: scheduling, manages and negotiates with any Facility staff, vendors and contractors

Monitors the condition of all Agency facilities including shelters, and identifies short- and long-term projects, updates and repairs required; ensures completion of submitted work orders through assignment of appropriate staff, vendors or contractors

Assists Program Directors in preparing for, and complying with, shelter standards and inspections

Coordinates with I.T. and other vendors to ensure that Agency security and fire systems are compliant with codes and safety standards

Coordinates the issuing of keys and key fobs for building personnel. Trains staff in security procedures related to opening and closing building

Manages the purchase and distribution of office supplies, building supplies, and monitors inventory of Agency wide purchases

Serves as primary contact for agencies that lease space in the Niagara Family Center, and ensures follow up to Facility concerns or contracts

Coordinates the scheduling of meeting space and the use of common facility areas by internal and external community members

Ensures annual required filings for maintaining Not-for-Profit Status are completed and certified

Organizes and provides support for Agency and Board meetings

Organizes and files confidential Board of Directors and Executive correspondence and administrative agreements and contracts

Notarizes documents as requested, using notary public standards

Coordinates and ensures technology for phones, elevators, access and security systems is working and monitored

Assists Senior Management team members with support functions as assigned

Performs other duties as requested

DISCLAIMER:

>span class="NormalTextRun SCXW130457821 BCX8" data-ccp-parastyle="Normal (Web)">indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required for this position.

EOE STATEMENT:

It is the policy of Pinnacle Community Services, Inc. to provide equal opportunity in employment and delivery of those we serve without regard to hire, promotion, layoff, recall or other terms and conditions of employment because of race, creed, age, color, sex, sexual orientation, religion, disability, national origin, gender identity, citizenship of any person, immigration status of any person who is not a citizen of the United States, or any other category protected by law. The prohibition of discrimination includes harassment. The people we serve include all those we serve, and request services and are eligible for Pinnacle Community Services, Inc. Ongoing training is provided to ensure adherence to this Policy. Pinnacle Community Services, Inc. is an Equal Opportunity Employer.

Quick Apply

Job Seeker Tools

Employer Tools

Browse

Stay Connected