Grants Specialist

University of California San Francisco -
San Francisco, CA

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Job Details

Qualifications

Financial forecasting
Microsoft Outlook
Data analysis reporting
Customer service
Team leadership
Faculty collaboration
Spreadsheets
Budget forecasting
Managing budgets in a finance role
Research safety & compliance
Cost analysis
Financial data management
Research administration
Cost estimates
Document viewing software
Research regulatory compliance
Research budget management
Financial forecasting analysis
Legal compliance
Financial compliance monitoring
Adobe Acrobat
Internal financial reporting
Data analysis software

Full Job Description

Job Summary:

Grants Specialist involves providing analytical, financial and training activities in support of contract and grant proposal development, grant-writing, funding, administration, and budget development. Activities may include pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with analyzing research funding trends and sources, forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and / or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance and program success; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award / subcontract issuance and administration.

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions.

Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards, and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.

Department Overview:

The Office of Sponsored Research is an advocate for all researchers at UCSF and provides them with comprehensive pre-award services. The OSR, a $23M operation, is comprised of eleven shared service teams, including 151 Proposal and Grants Specialist and Officers, Contract and Award Specialists and Officers, Associates, and Assistant Team Managers and Team Managers supporting 2000+ faculty, and is responsible for all pre-award grant activity for the campus.

Required Qualifications:

Bachelor's degree in related area and / or equivalent experience / training.
Three (3) or more years of related work experience.
Independent judgment and strong organization and communication skills and customer service focus across broad and diverse subject areas.
Ability to analyze complex situations, identify workable solutions and make appropriate determinations based on regulations and the particular policies, sensitivities and the needs of the department, School and UCSF unit(s) being impacted
Demonstrated ability to interpret and communicate policies and guidelines effectively, both written and verbal. Ability to deal with ambiguity and the willingness to explore exceptions and options.
Strong and effective communication skills, both written and verbal. Excellent interpersonal skills.
Demonstrated analytical, problem-solving, initiative, judgment, decision-making, organizational and communication skills.
Maintains current knowledge of compliance regulations in all areas of research administration.
Good leadership, diplomacy, judgment and decision-making skills. Ability to manage multiple priorities in a fast-paced, deadline-driven environment. Strong time management skills.
Advanced skills in using software applications such as Microsoft Excel, Microsoft Outlook, Microsoft Word and Adobe Acrobat. Ability to learn new systems with ease.
Ability to provide quality customer service. Ability to interface with various levels of faculty, staff and departments. Effectively balance customer service with regulatory compliance.
Demonstrated ability to work in a collaborative team environment.
Ability to work independently and possess a pro-active approach.
Ability to take and pass general research administration training.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage significant volume of transactions.
Ability to perform complex financial analysis and customized reporting.
Demonstrated knowledge of federal regulations including the application of cost principles.
Demonstrated competence in the use of spreadsheet and database software in the development of complex budget estimations and projections.

Preferred Qualifications:

Experience working with UCSF faculty and UCSF research administration business processes and practices, electronic Systems used to manage research administration (e.g., eProposal, Proposal Express, Grants.gov, etc.)

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values .

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here .

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

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