Overview
James Bates Brannan Groover LLP, a leading law firm with offices in Atlanta, Macon, and Athens, Georgia, seeks a motivated individual to join the team as an Administration Support Clerk in our Athens office. Our firm believes in the importance of our people. We strive to provide the best experience for our employees and clients by demonstrating our core values: servant leadership, excellence, integrity, and respect for others.
As the Administration Support Clerk, you will be responsible for a wide range of administrative support tasks, including serving as the backup for the reception desk and a variety of tasks that focus on creating an efficient and constantly client focused office. To succeed in this role, the Administration Support Clerk must be dependable, proactive, detail-oriented, organized, and possess exceptional client service skills. This position is a great opportunity for recent graduates taking a gap year and others who are interested in attending law school or would otherwise like to gain hands-on experience in a law firm.
Responsibilities
Serve as the primary backup to the receptionist :
- Greet clients, guests, and employees
- Receive and route telephone calls
- Schedule conference rooms
Conference Room Liaison:
- Manage the supply stock within the conference rooms, i.e., pens/pencils, notepads, flip chart supplies, etc.
- Manage the set up and clean up of the conference rooms for meetings and lunches, i.e., chairs are in order, water and snacks are set out, etc.
Office Supplies:
- Manage inventory and stocking
Office Mail:
- Retrieve, sort, and distribute
Break Room/Kitchen Liaison:
- Maintain cleanliness throughout the day, i.e., wipe down counters, tables, and chairs, start and empty dishwasher, maintain single-serve coffee machines, etc.
- Stock snacks, drinks, cutlery, and paper products
- Clean out the refrigerators weekly
Legal Support:
- Provide backup administrative support to legal staff and attorneys as needed, including drafting basic correspondence, filing and scanning documents
Requirements
- Ability to lift and carry materials weighing up to 25 pounds
- Professional demeanor
- Outstanding organizational skills
- Excellent communication skills
- Strong attention to detail
- Ability to prioritize numerous tasks in a fast-paced environment
- Ability to work well with others
- Must be self-motivated
- Positive attitude
- Client service oriented
- Ability to work well independently and as part of a team
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Experience:
- Administrative: 1 year (Preferred)
Ability to Commute:
- Athens, GA 30601 (Required)
Work Location: In person
