Administrative Assistant / Full Charge Bookkeeper – Operations Assistant/Support Mowbray Waste & Recycling, LLC – Raynham, MA
Job Description: Administrative Assistant / Full Charge Bookkeeper – Operations Assistant/Support
We’re a small, fast paced, family-owned business based in Massachusetts. We pride ourselves on professionalism while maintaining a tight-knit team environment.
We’re looking for a dependable, organized, detail-oriented Bookkeeper who enjoys getting into the details, keeping things accurate, and helping a business run smoothly behind the scenes.
Mowbray Waste & Recycling, LLC is a family-owned and operated waste and recycling company. In this role, you’ll be the go-to person for day-to-day accounting and bookkeeping. Your work will help keep our finances clear, accurate, and up to date while also supporting our trucking and site operations at the transfer station.
Key Responsibilities of Administrative Assistant / Full Charge Bookkeeper – Operations Assistant/Support :
- Keep the general ledger updated and make sure transactions are properly recorded
- Handle Accounts Payable and Accounts Receivable (invoicing, payments, vendor bills, tracking balances)
- Do monthly bank and credit card reconciliations and help sort out any discrepancies
- Support payroll processing and coordinate with our payroll provider
- Prepare monthly and quarterly reports (P&L, Balance Sheet, Cash Flow)
- Help track budgets vs. actuals and flag anything unusual or off-track
- Maintain fixed asset records and depreciation schedules
- Assist with sales tax, payroll tax filings, and other compliance needs
- Work closely with our external accountant for year-end and tax preparation
- Help improve bookkeeping processes and find ways to make things more efficient
- Provide administrative support and data entry for daily operations
- Process transactions for incoming and outgoing trucks (including scale operations when needed)
- Handle customer service calls, communications with drivers, and general inquiries
- Assist with dispatching, coordinating truck movements, and operational logs
- Support transfer station site needs as required
Requirements:
- 2–3+ years of hands-on bookkeeping experience (small business experience is a plus)
- Comfortable using Excel (formulas, pivots, reconciliations)
- Experience with journal entries, reconciliations, and month-end close
- Understanding of accrual vs. cash accounting
- Familiarity with payroll and basic tax filings (sales tax, payroll tax, 1099s)
- High attention to detail and strong sense of confidentiality
- Must be willing to work full-time on-site in Bristol County
- Comfortable handling phone calls, customer service, and working with drivers
- Valid driver’s license
- Familiarity with trucking or waste/recycling operations is preferred
Nice to Have:
- Proficiency with Sage 50 accounting software
- Some experience with DOT and FMCSA regulations
- Bookkeeping or accounting certification
- Experience with budgeting or financial reporting
- Interest in improving workflows or using automation tools
Why You’ll Like Working Here:
- Stable, on-site role with clear day-to-day responsibilities
- Small team where your work really matters and is seen
- Opportunity to grow as the business grows
- Hands-on exposure to the full bookkeeping cycle
- A supportive environment where improvements and ideas are welcome
- Competitive pay based on experience
- Health insurance and benefits package
- Training provided on company-specific systems and procedures
We are hiring for multiple roles that align with the Administrative Assistant / Full Charge Bookkeeper – Operations Assistant/Support and compensation varies based on qualifications and experience level. This is a full-time position with immediate need for the right candidate.
If you’re an accurate, reliable bookkeeper who thrives in a mix of detailed financial work and some operational work, we encourage you to apply.
Pay: $20.00 - $35.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Ability to work the hours between 7:00 am and 4:00pm
Experience:
- Bookkeeping: 2 years (Preferred)
- Operational/Administrative assistant: 2 years (Preferred)
Work Location: In person
