Job Overview
We are seeking a proactive and detail-oriented Assistant Project Manager to join our dynamic team. In this vital role, you will support project planning, coordination, and execution to ensure timely delivery of projects across various departments. Your organizational skills and technical proficiency will help streamline operations, facilitate communication, and maintain project documentation. This paid position offers an exciting opportunity to develop your project management expertise while contributing to impactful initiatives within a collaborative environment.
Responsibilities
- Assist in developing project timelines, budgets, and resource allocations using productivity software and spreadsheets.
- Coordinate meetings, prepare agendas, and document minutes to keep all team members aligned on project goals.
- Manage communication with clients, vendors, and internal teams via phone, email, and multi-line phone systems to ensure seamless information flow.
- Support data entry tasks, maintain accurate records, and update project management tools regularly.
- Organize files, contracts, and project documentation ensuring easy access and compliance with company standards.
- Monitor project progress, identify potential delays or issues, and escalate concerns promptly for resolution.
- Provide exceptional customer service by addressing inquiries professionally at the front desk or via phone communication.
Qualifications
- Proven experience in office management or administrative support roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Google Workspace applications.
- Experience with data entry, filing systems, and maintaining spreadsheets for tracking project details.
- Excellent written and verbal communication skills; bilingual ability is a plus.
- Strong computer literacy including technical proficiency with productivity software and office equipment such as multi-line phone systems.
- Demonstrated ability to prioritize tasks effectively using time management techniques.
- Previous experience supporting project teams or in a personal assistant capacity is preferred.
Join us to be part of a vibrant team where your organizational talents will drive successful project outcomes!
Pay: $49,917.57 - $60,115.78 per year
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
