Position Summary
The Sheffield Metals Accounting Assistant is responsible for assisting the accounting department with Accounts Payable, Accounts Receivable and Collections. Manages the office supplies, cleaning, and other services. Provides general administrative support to the SMI Finance team.
Job Duties
1. Accurately process invoices, check requests and expense reports within established service level agreement timelines
2. Ensure all invoices have proper G/L coding and follow established approval guidelines
3. Process new vendor forms ensuring W-9’s are received and filed in compliance with annual 1099 filing
4. Complete proper documents for new customer additions and credit limits in accordance with company guidelines
5. Process new and existing customer data, including address changes, name changes, ship addresses, tax status, etc. in a timely manner
6. Assist with Collection calls
7. Maintain an adequate level of office supplies
8. Coordinate cleaning, pest, and other office services
9. Manage mailing subscriptions
10. Sort incoming mail; separate and distribute appropriately
11. Answer company phones
12. Provide administrative support to the Corporate Leadership team
13. Other duties as assigned
Education
A high school diploma or GED is required; college level coursework in accounting or finance is preferred
Experience & Skills
· At least 1 year of accounting/finance experience preferred
· E xperience in accounts payable is strongly preferred
· Requires solid written and verbal communication skills
· Strong analytical, conceptual, and decision making skills are required
· Excellent math skills and overall PC literacy (Microsoft Office) are required
· Must be detail oriented, self-motivated, and disciplined with the ability to multi-task
· Must successfully complete drug screen, physical and E-Verify
EOE/Drug Free Workplace
