Payroll Specialist
The Payroll Specialist owns Broughton's payroll cycle from field timesheets through funding, along with multi-state payroll tax registration and compliance reporting. The role also provides administrative support to Accounting and Human Resources on work adjacent to payroll.
Responsibilities
Payroll Processing
- Collect and audit field timesheets against the weekly cutoff calendar; resolve missing or incomplete time before close.
- Enter hourly craft and salaried time; apply regular, overtime, and doubletime correctly under the rules of the governing state.
- Enter per diem, ride time, and drive time; verify eligibility by job and employee.
- Run the full cycle — pre-payroll audit, registers, direct deposit, live checks, and pay cards.
- Balance each run before release; finalize payroll and assemble the records file.
- Process 401(k) deferrals and loan payments; transmit and confirm funding within required timing.
- Issue off-cycle checks and corrections within one business day of approval.
- Assist with subcontract and leased labor payroll — verify submitted hours, rates, and classifications against field records, route for approval, and process for payment.
Multi-State Payroll Tax
- Register and maintain state withholding, SUI/SUTA, and workers' compensation accounts in every state where Broughton works.
- Maintain the master state matrix of account numbers, rates, and filing frequencies.
- Complete city, county, and local withholding registrations before the first payroll runs against a new job.
- Apply correct work-state versus resident-state withholding, including reciprocity rules.
- Identify and apply state-specific wage and hour rules that differ from federal.
- Handle IRS and state agency correspondence, including 147C letters, notices, and assessments.
- Process Temporary Work Assignment forms and support the outside tax advisor with data pulls.
- Review quarterly and annual filings; reconcile to payroll registers.
Certified Payroll, Prevailing Wage, and Project Labor Agreements
Required capability at hire. Public work is a growth area for Broughton rather than the bulk of current volume.
- Prepare and submit certified payroll reports — WH-347 and state, agency, or portal equivalents — and confirm acceptance.
- Apply correct wage determinations, classifications, and fringe rates, including fringe paid in cash versus credited to benefit plans.
- Process payroll under project labor agreements, applying the wage rates, classifications, and benefit contributions specified by the agreement governing that project.
- Remit union dues, fringe benefit fund contributions, and required trust and local reports under applicable PLA or collective bargaining terms.
- Track apprentice ratios and registered apprenticeship documentation.
- Maintain statements of compliance and serve as the contact for GC compliance managers and agency inquiries.
Job Cost and System Integrity
- Verify hours are charged to the correct job, phase, and cost code before processing.
- Route coding errors to the responsible project manager or superintendent and confirm correction.
- Maintain payroll data integrity in Deltek and ComputerEase, including employee, job, vendor, and account code setup.
- Reconcile payroll registers and labor burden to the general ledger each period.
Employee Records, Deductions, and Reporting
- Enter new hires; verify I-9, W-4, state withholding, and direct deposit before the first check.
- Process rate and classification changes, transfers, terminations, and final pay per state requirements.
- Administer garnishments, child support orders, levies, and tax liens.
- Process benefit and voluntary deductions; reconcile to carrier and vendor invoices.
- Produce union, workers' compensation, and OCIP, CCIP, and WRAP portal reporting.
- Supply wage data for unemployment claims, verifications, and audits.
- Manage year-end W-2 production, distribution, and corrections.
Field Documentation and Support
- Scan and archive daily reports; compile the dailies package supporting monthly invoice billing.
- Answer employee pay questions within one business day.
- Train field leadership on time entry, classification, and cutoff requirements.
- Document payroll procedures and keep them current.
Additional Administrative Support
- Support Accounting and Human Resources on work adjacent to payroll, including onboarding paperwork, employment verifications, and benefit administration.
- Take on additional projects as needed. Responsibilities in this position will evolve as the company grows.
Qualifications
Required
- High school diploma or equivalent; associate's degree in accounting or business preferred.
- Three or more years of full-cycle payroll processing experience.
- Certified payroll and prevailing wage experience, including WH-347 preparation and submission.
- Multi-state payroll experience, including registration in new jurisdictions and local tax setup.
- Proficiency in Excel.
- Demonstrated accuracy under a fixed weekly deadline and discretion with confidential information.
Preferred
- Construction payroll experience, ideally with a specialty or concrete subcontractor.
- Deltek and/or ComputerEase.
- Compliance portals such as LCPtracker, eMars, or Elation.
- Union payroll and fringe reporting under project labor agreements or collective bargaining agreements.
- FPC or CPP held or in progress.
- Conversational Spanish.
Pay: $56,000.00 - $72,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
