Are you a highly energetic, detail-oriented professional with a knack for scheduling new patients and helping people feel cared for? We have an immediate opening for a Phone Scheduling Specialist, Clinical Assistant and Marketing Coordinator to support two independent Upper Cervical (NUCCA) Chiropractic practices in Seattle.
We are two NUCCA doctors running independent, small, patient-focused practices in Seattle dedicated to natural, holistic healthcare. We provide gentle, precise Upper Cervical care for headaches, migraines, neck pain, vertigo, sciatica, and many other conditions - helping people heal without unnecessary drugs or surgeries.
We’re looking for a passionate, energetic team player who shares our commitment to natural wellness. If you thrive in a positive, drama-free, small-business environment and are excited to help two growing practices deliver exceptional patient care, we’d love to meet you.
Key Responsibilities
- Answer inbound phones to schedule new patients and help manage full-time patient scheduling for existing patients.
- Patient coordination: recalls, confirmations, reminders, and retention support for both practices. Calls, emails, text messages etc.
- Clinical assistance with exams.
- Marketing & outreach support: newsletters, email marketing campaigns, direct marketing (flyers/postcards/posters), blog updates and social media management.
- Office management: records maintenance (EHR), supplies, opening/closing procedures, and daily operations
- Additional admin tasks as needed to support both doctors in our growing small-business practices
- Occasional front desk duties: greeting patients, check-in/out, payments, and ensuring an excellent patient experience
Qualifications
- Previous experience in a medical, chiropractic, or dental office strongly preferred
- Excellent phone presence, communication skills, and customer service mindset
- Proficient with scheduling/EHR software, Google Workspace, email platforms, and social media tools
- Highly organized, flexible, and able to multitask in a busy environment
- Quick learner who is comfortable with NUCCA-specific terminology and natural healthcare philosophy
- Pleasant demeanor and a collaborative, drama-free team player
- Spanish speaking is a plus
- Passion for natural health and wellness is a big advantage
Schedule
- Monday & Thursday: 8:30 AM – 6:30 PM
- Tuesday: 8:30 AM – 2:00 PM
- OFF
- Friday: 8:30 AM – 2:00 PM
- 1-hour lunch Monday and Thursday
Approx: 30+ hours per week
Compensation
Competitive hourly rate. Shared cost structure between the two practices.
How to Apply
Please send your resume and a short note telling us:
1. Why you’re interested in supporting natural chiropractic care.
2. Your experience with phones, scheduling, and marketing tasks.
3. Your availability and one strength you bring to a front office role
Subject: Phone Scheduling Specialist, Clinical Assistant and Marketing Coordinator
Email: [Insert Your Preferred Email Here]
We review applications on a rolling basis and will contact qualified candidates for a phone screen and in-person interview.
Pay: $21.00 - $28.00 per hour
Work Location: In person
