Overview
We are seeking a detail-oriented and proactive Closing Coordinator to join our dynamic brokerage team. In this vital role, you will oversee all stages of the transaction process, ensuring all documentation, compliance, and regulatory requirements are meticulously completed to facilitate a smooth closing. Your expertise will help deliver exceptional customer service while maintaining strict adherence to industry standards and state and federal regulations. This position offers an exciting opportunity to contribute to a fast-paced real estate services environment where accuracy, efficiency, and compliance are paramount. The work environment is professional, yet relaxed
Responsibilities
- Coordinate all aspects of the real estate closing process, including preparing and reviewing transaction documentation to ensure accuracy and completeness.
- Collaborate with all parties involved with the transaction.
- Verify that all paperwork is in compliance at all times.
- Ensure adherence to fair housing regulations and other federal, state, and local real estate laws throughout the closing process.
- Manage communication with internal teams and external stakeholders to gather necessary documentation such as contracts, escrow funds, and all necessary paperwork.
- Utilize back office software, CRM, and digitial signature processes for tracking all closing activities efficiently.
- Greet and converse with customers, clients, agents, and others as they visit the office
- Maintain detailed records of all files, correspondence, and compliance documentation for audit readiness.
- Assist in resolving any discrepancies or issues that arise during the closing process to ensure a seamless experience for clients.
- Oversee general office supplies and keep the office in orderly shape
- Report Directly to the Broker/Owner.
Experience
- Proven experience in transaction coordination environment.
- Strong knowledge of real estate general practices
- Familiarity with transaction software.
- Experience working with real estate agents, vendors, and contractors
- Proficiency in Microsoft Office Suite (Word, Excel) for documentation and reporting purposes.
- Prior use of a real estate CRM or other real estate software is highly preferred.
- Excellent internal communication skills with the ability to collaborate effectively across teams.
- Demonstrated attention to detail with strong organizational skills to manage multiple files simultaneously.
- Basic math skills including 10-key typing proficiency for accurate data entry.
- Able to work both in pressured situations and tight deadlines with ease
Join us as a Closing Coordinator where your dedication will directly impact our clients’ homeownership journey! We value your expertise in transaction regulations and your commitment to delivering exceptional service while ensuring full compliance with industry standards.
Pay: $43,671.46 - $48,206.50 per year
Benefits:
- 401(k)
- Employee discount
- Flexible schedule
- Paid time off
Application Question(s):
- Do you have experience in or close to this type of work?
Work Location: In person
