Overview
We are seeking a dynamic and detail-oriented Part-Time Office & Operations Administrator to join our team! This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about maintaining smooth office operations. Must love organizing! As a vital part of our organization, you will support daily administrative functions, and ensure the office is well organized and runs efficiently. This position offers an excellent opportunity to develop your administrative skills while contributing to a positive and productive workplace atmosphere.
Part-Time Office & Operations Administrator
Location: Onsite Only - Sausalito, California
Schedule: 20 - 25 hours a week, 10 am – 2:30 pm, five days a week. This is a part-time non-exempt position, not eligible for company benefits
Compensation: $37 - $45/hour based upon experience
Reports to: CFO and cross-functional
Position Overview
We are seeking a highly organized and proactive part-time Office & Operations Administrator to provide administrative, office, IT and finance operations support to our team and help ensure the office runs smoothly. This role blends traditional administrative and office management responsibilities with support for outgoing shipments, accounts payable, and Ramp, the company’s expense management system along with supporting Customer Success and Marketing. Responsibilities include coordinating and fulfilling shipments to customers, partners, and other recipients; maintaining office and kitchen supplies; uploading receipts and bills into Ramp; managing Company-wide subscriptions and supporting basic accounts payable processes.
Key Responsibilities
Office, IT & Administrative Support
- Managing UpTerra’s company calendar.
- Monitor and maintain office cleanliness, including organizing supplies and periodically clearing out the refrigerator.
- Maintain office supply inventory and place orders as needed.
- Sort, open and distribute incoming mail and packages.
- Coordinate with building management and vendors for small maintenance and cleaning needs.
- Manage FOBs and keys to the office and maintain inventory.
Operations, HR & Finance
- Assist the Customer Success/Sales team by creating and shipping sales materials to new sales partners, including following up on address information and ensuring successful delivery of all packages.
- Monthly inventory of merchandise.
- Shipping items from Headquarters to Sales Partners, customers, employees, etc. as required.
- Printing of collateral and data reports.
- Assist with onboarding new hires, including ordering computers, and scheduling meet & greet meetings to introduce new team members. Also administer offboarding activities, including recovering Company assets.
- Manage all corporate software subscriptions and company users.
- Support Ramp administration by submitting invoices to Ramp, reminding users to upload receipts for corporate card charges, ensuring employees submit required expenses documentation, adding new vendors, and requesting completed W-9 forms as needed.
- Ensure all Ramp credit card charges are supported by a receipt and attach receipts for all corporate related charges.
- Assist Finance with mailing hard copies of invoices, including return envelopes for returning payments along with other administrative work.
Qualifications
- 2+ years of administrative and expense management experience, preferably in a small business or startup environment.
- This is an on-site position requiring consistent attendance and a regular work schedule.
- Extremely strong organizational skills with attention to detail and follow-through.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and work independently.
- Proficient with Microsoft Office Suite, Google Workspace, AirTable, Slack, and common business tools.
- Comfortable handling light hands-on office tasks.
- IT skills preferred (setting up computers, IT troubleshooting, etc.)
- Position may require occasional lifting of packages and office supplies up to 25 pounds.
Success Attributes
- Professional, polished, and discreet when handling sensitive information.
- Maintain open communication and provide regular updates on project status to support cross-functional goals.
- Flexible and adaptable to changing priorities.
- Reliable, resourceful, and proactive problem-solver.
- Willingness to pitch in wherever needed to keep the office running smoothly.
UpTerra is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Employment with UpTerra is at-will, which means either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.
UpTerra is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruiting process. If you require accommodation, please let us know.
Pay: $37.00 - $45.00 per hour
Work Location: In person
