Materials Control Clerk, Senior

City of Columbia, SC -
Columbia, SC

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Job Details

Full-time
$39,024 - $48,780 a year
3 days ago

Benefits

Disability insurance
Dental insurance
Flexible spending account
Vision insurance
Life insurance

Qualifications

High school diploma or GED
Class D

Full Job Description

Description

This position provides highly responsible procurement assistance to the assigned department, maintaining and ensuring efficient stock of inventory parts, materials and supplies for use in the department; and performs other routine administrative, accounting and bookkeeping work as required. The incumbent works within a general outline of work to be performed, and develops work methods and sequences under general supervision.

The work is considered sedentary in nature and involves walking or standing some of the time and involves exerting up to 30 pounds of force on a recurring basis, or routine keyboard operations. The work requires the following physical abilities to perform the essential job functions: hearing, mental acuity, and visual acuity.

Work environment may involve exposure to bright/dim light, dusts and pollen, fumes and/or noxious odors, traffic, heights, toxic/caustic chemicals; and is dynamic that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

Essential Job Functions

Handles all procurement requests of goods and services in IFAS; track and receives on goods and services in IFAS;
Manages the department’s Capital Improvement Projects (CIP);
Provides technical and financial assistance in the preparation of assigned budgets; assists in administering grants and monitor expenditures, process invoices, reconcile accounts, transfer funds, and prepare related financial records and reports;
Handles departmental requisitions, purchasing, receiving, budget tracking, purchase order modifications and other procurement related tasks;
Attends staff meetings as required; may represent supervisor at various meetings as requested;
Ensures departmental compliance with applicable federal, state and local laws and regulations, City policies and procedures, and standards of quality and safety;
Handles the department’s petty cash reimbursements, travel arrangements and packets, etc.;
Attends training, meetings, seminars and/or workshops, etc. as appropriate to maintain or enhance job knowledge and skills;
Maintains accurate and up-to-date inventory records of department materials, tools and supplies in stock;
Assists in procurement requests of parts, supplies, and materials necessary for operations, maintenance and repair work;
Communicates with vendors to obtain price quotes, to determine supply availability, to coordinate and expedite orders, and to resolve billing / shipping discrepancies;
Assists with the preparation of bid specifications and requests for bids on certain supplies, parts and equipment;
Receives goods and equipment for repair, maintenance and sanitary sewer needs; utilizes IFAS when MRO goods are received;
Organizes and stocks supplies;
Issues supplies to personnel as needed;
Ensures the maintenance of accurate and complete inventory and purchasing records;
Trains department personnel in IFAS and procurement functions as appropriate;
Assists with cleaning and sanitation budgets for the department;
Provides administrative support to assigned supervisor, performing such duties as scheduling and coordinating meetings, researching and compiling data for reports, composing and/or preparing routine and confidential reports, presentation materials and correspondence, etc.;
Serves as back up for division Administrator of Target Solutions which includes creating new login credentials, training new hires and refresher training when necessary; password resets, and deletion of inactive users, etc.;
Assists with divisional needs in Cityworks by entering and closing service requests and work orders along with maintaining and updating the information in CMMS;
Attends meetings; prepares meeting agendas and packets; prepares and distributes meeting minutes; provides administrative support to various committees as required;
Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; greets and assists office visitors;
Receives, researches and responds to inquiries, requests for assistance and concerns from other City departments, agencies, organizations, professionals and the public; assists supervisor in coordinating department activities with those of other departments and agencies as appropriate;
Performs routine clerical work as required, including preparing reports and records, entering and retrieving computer data, copying and filing documents, answering the telephone, processing mail, sending and retrieving faxes, etc.;
Assists with divisional Computerized Maintenance Management System and Asset Management System;
Performs other related duties as assigned.

Qualifications

MINIMUM REQUIREMENTS TO PERFORM WORK:

High school diploma or GED;
Three (3) years of relevant prior experience;
May be required to type 30 corrected wpm;
Valid South Carolina Class “D” Driver’s License.

Knowledge, Skills, and Abilities

Knowledge of addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages;
Knowledge of personal computer equipment with skill in doing data entry and in the use of Microsoft Office 2000 preferred, utilizing Outlook, word processing, and spreadsheet software programs;
Ability to summarize, tabulate or format data or information in accordance with a prescribed schema or plan to facilitate the identification and extraction of useful information;
Ability to speak or signal to people to convey or exchange information of a general nature;
Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner;
Ability to perform skilled work involving rules/systems with almost constant problem-solving;
Ability to read routine sentences, instructions, regulations, procedures or work orders; writing routine sentences and completing routine job forms and incident reports; speaking routine sentences using proper grammar;
Ability to perform clerical, manual or technical tasks prescribed by standard practices but which may require computation, the use of several procedures, and the use of independent judgments with obvious choices; requires normal attention for accurate results; and
Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.

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Description

Essential Job Functions

Qualifications

Knowledge, Skills, and Abilities

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