Primary Objective:
The Shipping, Receiving & Purchasing Coordinator is responsible for managing incoming and outgoing materials, maintaining inventory accuracy, coordinating shipments, and purchasing materials and supplies needed for production and installation operations. This role plays a critical part in ensuring projects are delivered on time, materials are available when needed, and inventory is properly tracked, organized, and on budget.
Key Responsibilities:
Shipping & Receiving
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Receive, inspect, and verify incoming shipments for accuracy and quality.
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Unload and organize incoming materials, hardware, and sign components.
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Prepare and package finished signs and materials for shipment or delivery.
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Coordinate freight pickups, local deliveries, and carrier scheduling.
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Maintain shipping records, packing slips, bills of lading, tracking information, and any required permits.
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Ensure all outgoing products are packaged securely and professionally.
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Assist with loading installation vehicles and preparing job site materials while coordinating with project managers to ensure the delivery window aligns with the install schedule.
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Maintain clean, safe, and organized warehouse and shipping areas.
Purchasing
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Order materials, supplies, tools, and equipment required for production and installation.
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Monitor inventory levels and replenish stock as needed.
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Develop and maintain relationships with vendors and suppliers.
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Compare pricing, negotiate costs, and identify cost-saving opportunities.
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Track purchase orders, back orders, and ensure timely delivery of materials.
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Work closely with production, project management, and leadership teams to forecast material needs.
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Coordinate with project managers and estimators when substitutions or upgrades affect job cost.
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Resolve issues related to shortages, damaged goods, or incorrect shipments.
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Maintain accurate purchasing and inventory records.
Inventory & Operations Support
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Conduct routine cycle counts and inventory audits.
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Organize and label inventory for efficient retrieval.
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Assist with job staging and material preparation for production and installation teams.
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Support continuous improvement efforts related to warehouse organization and inventory processes.
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Follow all company safety procedures and OSHA guidelines.
Qualifications
Required
- 2+ years in shipping/receiving, purchasing, or warehouse operations (sign, fabrication, or custom manufacturing strongly preferred)
- Comfortable with ERP or inventory software; able to learn SquareCoil quickly (training provided)
- Strong attention to detail with PO matching, inventory counts, and freight documentation
- Solid written and verbal communication for vendor and internal coordination
- Ability to lift 50+ lbs and operate a forklift/pallet jack
- Valid driver’s license and be able to pass a DOT physical.
Preferred
- Prior experience with SquareCoil or another sign-industry ERP (Cyrious, Shopvox, etc.)
- Familiarity with sign-industry materials and vendors
- Experience arranging LTL freight for oversized loads
- Forklift certification
Benefits:
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- Company provide Short- and Long-Term Disability and a life insurance policy.
- 401(k) plan with company match.
- Professional development and training opportunities.
Physical Requirements:
- The physical requirements of the job in an office and warehouse environment, including, but not limited to the following: Prolonged sitting while operating computer and office equipment, lifting up to 50 pounds repeatedly throughout the day
Benefits:
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401(k)
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401(k) matching
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Dental insurance
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Disability insurance
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Employee assistance program
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Flexible spending account
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Health insurance
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Health savings account
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Life insurance
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Paid time off
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Retirement plan
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Vision insurance
Work Location: In person
