Position Type:
Secretarial and Clerical/Clerk - Attendance Middle School
Date Posted:
7/1/2026
Location:
TBD Location
Job Title: Clerk Attendance MS Wage/Hour Status: Nonexempt
Reports to: Principal Pay Grade: AS 2 195 days
Dept./School: Assigned Campus Date Revised: September 28, 2023
PRIMARY PURPOSE:
Facilitate the efficient operation of the attendance office and provide clerical services to the assigned administrator. Maintain accurate attendance records for the campus. Under direct supervision, perform data entry of attendance records.
QUALIFICATIONS:
Education/Certification
High school diploma or GED
Special Knowledge/Skills:
Proficient skills in keyboarding, word processing and file maintenance
Effective organizational, communication and interpersonal skills
Ability to meet established deadlines
Ability to follow written instructions
Ability to operate multi-line phone system
Preferred Experience:
Three years of successful secretarial or clerical experience preferably in a related field
MAJOR RESPONSIBILITIES AND DUTIES:
Records and Reports
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Demonstrate acceptable work habits including teamwork, initiative and dependability.
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Report to work on time each day.
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Organize and manage the routine work activities in the attendance office.
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Collect and enter attendance data into established database and verify accuracy of according to established procedures.
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Assist parents, students, and faculty with questions regarding student attendance.
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Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
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Call parents to verify student absences as needed
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Report all attendance problems to designated administrator
Reception and Phones
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Prepare correspondence, forms, reports, etc. for the assigned administrator
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Compile, prepare, and submit various reports for the office
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Make appointments and maintain office calendar
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Receive incoming calls, take reliable messages, and route all to appropriate staff
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Receive, sort, and distribute mail and other documents to staff members
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Maintain office files
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Perform routine bookkeeping tasks, including simple arithmetic operations
Other
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Maintain confidentiality of all information
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Participate in staff development training programs when appropriate
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Keep informed and comply with all state, district, department, and campus policies and regulations concerning primary job functions
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Order and maintain supplies
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Perform any other duties and/or tasks that may be assigned on an as needed basis
EQUIPMENT USED:
Computer and peripherals, copier, calculator, multi-line telephone, postage machine, folding machine, and fax
WORKING CONDITIONS
Mental Demands:
Ability to read
Ability to communicate effectively (verbal)
Ability to operate computer
Ability to follow oral and written instructions
Ability to meet deadlines
Physical Demands:
Frequent repetitive hand motions
Frequent prolonged use of computer
Frequent light lifting, under 15 pounds
Occasional heavy lifting, over 45 pounds
Occasional bending
Occasional stooping
Occasional kneeling
Continuous sitting
Sensory Requirements:
Hearing
Visual Acuity
Environment:
Normal office environment
Numerous phone calls
Subject to frequent interruptions
Subject to frequent deadlines
Requires travel throughout district
Subject to temperature extremes
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.
Reviewed by: Joe LaPuma Date: November 8, 2023
Approved by: Dr. Randy Davis Date: November 8, 2023
