Help Create Opportunities. Change Lives. Make Every Day Matter.
At Assure Healthcare Group of Arizona, LLC, we are dedicated to serving individuals with intellectual and developmental disabilities by providing the best options and opportunities to live independently, learn continuously, and work productively throughout their lifetime.
Every member of our team plays an important role in bringing this mission to life. We're looking for an organized, compassionate, and enthusiastic Front Office & Scheduling Coordinator who wants more than just a job. This position is an opportunity to become part of a team whose work directly supports adults with intellectual and developmental disabilities while helping ensure they have access to meaningful programs and life-changing services.
As the first point of contact for our organization, you will help ensure our programs run smoothly while coordinating one of the most meaningful services we provide—Music Therapy. Your work will help make it possible for individuals with intellectual and developmental disabilities to participate in therapeutic experiences that build communication skills, confidence, emotional expression, social interaction, and overall quality of life.
If you enjoy organization, helping people, and working in a mission-focused environment where your work truly matters, we'd love to meet you.
What You'll Do
As our Front Office & Scheduling Coordinator, you will:
- Coordinate and schedule Music Therapy sessions for members in Tucson and in Mesa
- Schedule tours for prospective members and families
- Answer incoming telephone calls professionally and assist visitors
- Serve as the welcoming face of our organization
- Perform general administrative and office support duties
- Complete filing and organization of Human Resources paperwork
- Assist with VTrack administrative functions and data entry
- Maintain calendars and scheduling systems
- Coordinate communications with staff, families, and providers
- Prepare documents, reports, and correspondence as needed
- Support leadership with administrative projects
- Perform other duties as assigned to support daily operations
We're Looking For Someone Who Is
- Organized and detail-oriented
- Friendly, professional, and compassionate
- Comfortable speaking with families, providers, and community partners
- Able to manage multiple priorities while maintaining accuracy
- Dependable and self-motivated
- Proficient with Microsoft Office and basic computer applications
- Comfortable learning new software systems
- Passionate about making a positive difference in the lives of others
Preferred Qualifications
- Previous administrative or front office experience
- Scheduling or calendar management experience
- Experience working in healthcare, education, nonprofit, or human services is helpful but not required
- Experience with electronic documentation systems or scheduling software is a plus
Why Join Assure Healthcare Group?
At Assure Healthcare Group, you become part of a team committed to changing lives. Every phone call you answer, every therapy session you schedule, every family you welcome, and every task you complete contributes to creating meaningful opportunities for adults with intellectual and developmental disabilities.
We believe that behind every schedule is a person, behind every appointment is an opportunity, and behind every day is the chance to make someone's life a little brighter.
Benefits Include
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Paid Sick Time
- Paid Time Off
- Paid Holidays (where applicable)
- Employee Assistance Program
- Professional development opportunities
- Supportive, mission-driven team environment
Details:
Pay: $17.00-$17.50 per hour
Schedule: Monday–Friday | 9:00 AM – 4:00 PM (30-minute lunch)
Approximately: 32-35 hours per week
Benefits Eligible Position
Join Our Mission
If you're looking for a career where organization meets compassion and your work truly impacts the lives of others, we encourage you to apply today.
Together, we are creating opportunities, building independence, and helping individuals with intellectual and developmental disabilities live fuller, richer, and more meaningful lives.
Pay: $17.00 - $17.50 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have a valid fingerprint clearance card?
Experience:
- Scheduling: 1 year (Preferred)
- Front Office: 1 year (Preferred)
Ability to Commute:
- Mesa, AZ 85209 (Preferred)
Work Location: In person
