Accountant/Bookkeeper
- Pay: $28.00-$35.00 per hour (depending on experience; compensation may vary based on licensure and qualifications)
- Schedule: Up to 25-30 hours per week
- Pay Frequency: Bi-weekly
- Job Type: Full-time or Part-time
- Work Location: In person position with one day remote after probationary period
Position Summary
The Accountant/Bookkeeper is responsible for managing the organization’s day-to-day financial operations while ensuring accurate accounting, grant compliance, and timely financial reporting. This position maintains financial records, processes accounts payable and accounts receivable, reconciles bank accounts, assists with payroll processing, and tracks grant expenditures to ensure funds are used in accordance with grant agreements, organizational policies, and nonprofit accounting standards.
The ideal candidate has experience with nonprofit accounting, grant management, budgeting, and financial reporting, with strong attention to detail and the ability to maintain accurate financial records in support of the organization’s mission.
Essential Responsibilities
Financial Management & Accounting
- Maintain accurate and up-to-date financial records, including general ledger entries, journal entries, and account reconciliations.
- Process accounts payable and accounts receivable transactions, including invoice review, payment processing, and deposit tracking.
- Reconcile bank accounts, credit cards, and financial statements on a regular basis.
- Assist with monthly, quarterly, and annual financial close processes.
- Prepare financial reports, summaries, and supporting documentation for leadership, board members, and funding partners.
- Maintain organized financial files and documentation in compliance with audit requirements.
Grant Accounting & Compliance
- Track grant revenue and expenditures to ensure compliance with grant agreements, budgets, and funding requirements.
- Monitor grant spending, prepare expenditure reports, and maintain documentation for reimbursement requests.
- Assist with grant budget development, forecasting, and financial reporting requirements.
- Ensure expenses are properly coded, allocated, and supported with appropriate documentation.
- Support preparation for grant audits and financial reviews
- Prepare, review, and submit accurate and timely grant and contract billings in compliance with funder requirements.
- Maintain detailed billing schedules, documentation, and reconciliations for all grant-funded projects.
- Ensure compliance with the established reporting procedures.
- Support monitoring of Monitor grant budgets.
- Establish a 12-month calendar budget to use in identifying variances.
- Record monthly grant revenues and expenditures accurately in the accounting system; process necessary adjustments as approved
- Prepare and review variances and any spending adjustments with Program Directors on a monthly or as needed basis.
- Maintain strong internal controls and documentation to support audit readiness. Research and resolve billing discrepancies in collaboration with program staff and funding partners.
- Ensure that recorded grants receivable matched with revenue recorded for the period.
- Make timely follow up with grantors if receivable is over 90 days old.
Payroll & Administrative Support
- Assist with payroll processing, including reviewing timesheets, tracking employee expenses, and maintaining payroll records.
- Assist with annual reporting requirements, including preparation of documents for tax filings and audits.
- Collaborate with leadership and program staff to support financial planning and operational needs
- Reconcile payroll expenses to grant accounts, ensuring proper allocation of labor costs in compliance with funding and regulatory guidelines.
- Processing invoices, vendor payments, and expense reimbursements
- Provide financial information and guidance to staff regarding grant budgets, reporting deadlines, and allowable costs.
- Support finance team initiatives to ensure accuracy, efficiency, and transparency in accounting systems and procedures.
Compliance, Reporting, and Reconciliation
- Support the preparation of financial data and documentation for annual audits, including single audit compliance.
- Assist in month-end and year-end closing processes to ensure proper recognition of grant revenues and expenses.
- Maintain organized grant files and supporting documentation for audit and reporting purposes.
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent experience considered.
- 3+ years of accounting or bookkeeping experience, preferably within a nonprofit organization.
- Experience managing grant-funded programs and tracking grant expenditures preferred.
- Knowledge of nonprofit accounting principles, budgeting, and financial reporting requirements.
- Experience with accounting software platforms.
- Ability to manage multiple deadlines and priorities in a mission-driven environment.
- Strong communication skills and ability to collaborate with leadership, staff, and external partners.
- Ability to maintain confidentiality and exercise sound judgment with financial information.
Pay: $28.00 - $35.00 per hour
Work Location: In person
