The Rector & Visitors of the University of Virginia Category Finance, Business & Human Resources Location Charlottesville, Virginia, United States of America Job Id R0087122
The University of Virginia seeks a Fiscal Technician in the School of Architecture’s Center for Cultural Landscapes. This is an active center that hosts events, produces scholarships, and engages in participatory action research. The Center for Cultural Landscapes (CCL) Fiscal Technician is a full-time staff member who reports directly to the faculty director as her assistant and manages all financial processes for the Center staff.
The fiscal technician position is divided between financial functions for the Center and serving as an assistant to the Faculty Director. This position supports processing travel planning, reimbursements, and invoicing for CCL staff, the Faculty Director, advisory board members, and grantees. They process subgrantee and stipend payments. The Fiscal Technician performs various support duties across multiple financial disciplines, including accounting, budgeting, payroll, financial analysis, purchasing, grants administration, and treasury. Fiscal Technicians are often responsible for data entry and reporting within the University's various financial systems. They perform routine duties under close supervision and seek guidance from supervisors or other experienced team members as needed. The Fiscal Technician will also support an entire research group, as well as teams, committees, and tasks or functions related to special grant-funded initiatives and related Center activities.
Responsibilities
- Manage the team and director calendars using Outlook and scheduling software
- Support event logistics including guest itineraries, food ordering, and event set up
- Make travel arrangements when necessary
- Support overall fiscal needs related to subgrantees
- Assist supervisor and faculty with the creation of budgets
- Monitor the expenditures in assigned awards and projects to ensure adherence to budget allocation and spending guidelines, making corrections as needed
- Advise and assist supervisors, faculty, and staff on financial matters as needed, providing up-to-date guidance on University financial policies and procedures
- Oversee entry of all expenses and receipts, monthly reconciliations, Workday budget entry requests, cost transfers, and records maintenance for all organizational awards and projects
- Prepare and post recurring, standard, and monthly journal entries, bank account reconciliations, and document discrepancies, ledger entries, original entries, reconciliations, and trial balances
- Gather, compile, and evaluate financial, statistical, and operational data for reports to foundations and county, state, and federal agencies
- Process billing and collection payments
- Arrange for travel reimbursement
- Guide registration in PayMode for consultants and vendors
- In addition to the above job responsibilities, other duties may be assigned
Minimum Qualifications
Education: High School Diploma or equivalent required.
Experience: 3+ years of relevant professional experience required.
Preferred Qualifications
- Associate degree preferred
- 5+ years of financial and administrative experience
- Workday financial management experience preferred
- Experience coordinating and managing calendars and travel arrangements, including scheduling, logistics, and itinerary planning
- Microsoft Office Suite: Excel, Word, Outlook and Sharepoint
Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.
Anticipated Salary Range is $52,000 - $55,000, commensurate with education and experience.
Position Type & Work Location
- This is a non-exempt level, benefited position. Learn more about UVA benefits.
- This is a restricted position, which is dependent on funding and is contingent upon funding availability.
- This position is based in Charlottesville, VA, and must be performed fully on-site.
- This role requires occasional evening and weekend work to support planned events
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.
Application review will begin on September 9, 2026. Preference will be given to applications received by this date. The position will remain open until filled.
The position will remain open until filled.
Additional Requirements
- Background checks will be conducted on all new hires prior to employment.
- This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply
Please apply online, by searching for requisition number R0087122. Complete an application with the following documents:
- Resume
- Cover Letter – must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position.
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants may search and apply for jobs on the UVA Internal Careers website.
Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
For questions about the position, please contact Andrea Roberts at [email protected].
For questions about the application process, please contact Karon Harrington at [email protected].
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
