Office Administrator
30 hours per week on average. This position supports the President and CFO.
Responsibilities include:
1. Administrative support as needed
2. Responsible for various Board of Directors duties
3. Responsible for handling incoming and outgoing mail
4. Liaison with various vendors including landlord
5. Approve various invoices for accuracy and communicate with vendor if necessary to resolve
6. Update the CFO with budget figures for leased equipment and various services each year
7. Maintenance and operation of office equipment, including the phone system
8. Negotiate and track leases
9. Order/purchase office, kitchen, and bathroom supplies as needed
10. Maintain various databases
11. Scan account documents to a cloud-based system
12. Record retention responsibilities
13. Prepare and submit various state certifications
14. Key role in the Operations Department:
15. Putting Your House in Order program – Estate Planning binders
16. Event planning
Other requirements:
· Able to work in Word, Excel, and other Microsoft products.
· Ability to communicate in writing, in person, and over the phone
· Positive representation of the Foundation
· Excellent organizational skills
· Time management and multi-tasking skills
· Attention to detail
· Self-starter and self-motivated
· Ability to follow and to lead where necessary
· Team player
· Ability to take direction and then produce results without direct supervision
Pay: $23.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
