Job Summary
We are seeking a detail-oriented and proactive Accounts Payable Coordinator to join our finance team. In this vital role, you will manage the company's accounts payable processes, ensuring timely and accurate payment of invoices while maintaining compliance with financial policies and regulations. Your expertise will help streamline payment workflows, support financial integrity, and uphold the organization’s commitment to operational excellence. This position offers an exciting opportunity to contribute to a dynamic finance environment where precision, efficiency, and collaboration are valued.
Responsibilities
- Process and verify invoices using various financial software such as Workday, SAP, or Oracle, ensuring accuracy and adherence to company policies.
- Manage invoice approvals by coordinating with relevant departments and stakeholders to facilitate prompt payments.
- Perform account reconciliations for accounts payable transactions, identifying discrepancies and resolving issues efficiently.
- Maintain detailed records of all transactions, including journal entries, vendor communications, and payment documentation in compliance with SOX (Sarbanes-Oxley Act) controls.
- Utilize Excel data analysis techniques, including formulas and VLOOKUP functions, to support audit processes and financial reporting.
- Assist with accounts payable automation initiatives by leveraging tools like Paychex, Kronos, or UltiPro to improve workflow efficiency.
- Support month-end closing activities by preparing reports on outstanding invoices, accruals, and aging analysis for management review.
Requirements
- Proven experience in accounting or finance roles with a focus on accounts payable processing and reconciliation.
- Strong knowledge of accounting principles such as GAAP (Generally Accepted Accounting Principles) and double-entry bookkeeping.
- Familiarity with financial software systems including Workday, SAP, PeopleSoft, or similar ERP platforms; experience with QuickBooks or Quicken is a plus.
- Proficiency in Microsoft Office Suite, especially Excel for data analysis, spreadsheets management, and creating complex formulas.
- Understanding of accounts receivable management, general ledger accounting, and journal entry posting.
- Ability to handle confidential information with integrity and discretion while maintaining compliance with internal controls like SOX.
- Excellent attention to detail combined with strong organizational skills; ability to perform 10-key typing accurately under tight deadlines.
- Effective communication skills for collaborating across teams and supporting audit or compliance activities.
Join us as an Accounts Payable Coordinator to play a key role in our financial operations! Your expertise will help ensure our payments are accurate, timely, and compliant—driving operational success while supporting our organization’s growth.
Pay: $26.36 - $31.74 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Work Location: Hybrid remote in Sherborn, MA 01770
