We are recruiting for our client, a non-profit organization in Manhattan, who is seeking an experienced Executive Assistant to provide high-level administrative support to its President and Executive Office. This is an exciting opportunity for a proactive professional who thrives in a fast-paced environment and enjoys serving as a trusted partner to executive leadership.
In this highly visible role, you will manage complex calendars, coordinate executive meetings and Board activities, oversee communications, and support special projects while interacting with senior leaders, board members, donors, and external stakeholders.
Responsibilities
- Provide comprehensive executive support, including complex calendar management, meeting coordination, travel logistics, and technology support.
- Prepare presentations, reports, agendas, meeting materials, and Board documentation with exceptional accuracy and attention to detail.
- Coordinate executive meetings and events, including hybrid and in-person meetings, ensuring seamless execution.
- Manage incoming calls, emails, correspondence, and inquiries, exercising sound judgment and discretion.
- Welcome and coordinate meetings with executives, board members, donors, and other distinguished guests.
- Support special projects, research initiatives, and organizational priorities as assigned.
- Provide administrative support to members of the Executive Leadership Team as needed.
- Maintain strict confidentiality while managing sensitive information and executive communications.
Qualifications
- Bachelor's degree preferred.
- Minimum of 7 years of Executive Assistant experience supporting C-level executives, Presidents, CEOs, or senior leadership.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational, communication, and time management skills.
- Proven ability to manage multiple priorities in a fast-paced environment while maintaining exceptional attention to detail.
- Professional, polished demeanor with outstanding interpersonal skills.
- Experience interacting with Board members, senior executives, donors, or high-profile stakeholders is highly preferred.
- Ability to exercise discretion, maintain confidentiality, and work independently while collaborating across departments.
Pay: $90,000.00 - $110,000.00 per year
Work Location: In person
