Overview
We are seeking a dynamic and highly organized HVAC Administrative Assistant to join our family owned business. This vital role offers the opportunity to support our HVAC operations through scheduling and coordination as well as supporting our team members in the field. You will play a key role in ensuring smooth daily operations, managing schedules, and maintaining accurate records. In a growing small business, operational continuity comes first; you may need to step into any role temporarily to keep things running, and we value people who are willing to do that. If you thrive in a fast-paced environment and possess excellent communication skills, this is your chance to contribute to a growing team dedicated to delivering top-quality HVAC services.
Duties
- Manage job schedules and coordinate with vendors
- Support office management activities such as ordering supplies, scheduling rentals, managing inventory, and coordinating maintenance requests
- Maintain contracts and assist with permitting
- Review project plans, specifications, and contracts
- Process improvement - you identify the gaps, build the workflows, document the procedures, and make sure the operation doesn't rely on any one person's knowledge
Experience
- Prior office experience in administrative or clerical roles within the HVAC or related service industry preferred
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Demonstrate phone etiquette skills with experience
- Personal assistant or executive support experience is a plus but not required
Join us as an HVAC Administrative Assistant where your organizational talents will keep our operations running smoothly while providing outstanding support to our team and clients. Bring your energy, enthusiasm, and attention to detail — we can’t wait to see what you’ll accomplish.
Pay: $19.00 - $21.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
