In this role, you handle the details, the logistics, the odds and ends — you own them so your Principal doesn't have to. The goal isn't just a smoother workday. It's giving back the hours that matter most. Managing the full spectrum of personal and professional responsibilities, this role demands excellent communication, sharp attention to detail, and an unwavering commitment to discretion — while supporting the broader organization along the way.
Duties and Responsibilities:
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Responsible for personal tasks such as errands, including, but not limited to, dry cleaning, grocery shopping, car maintenance, vet appointments, prescription pickups, returns.
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Manage travel plans (personal and business) including flights and accommodations.
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Manage and maintain inventory of office and kitchen supplies.
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Responsible for maintaining office kitchen by stocking food and beverages and maintaining cleanliness.
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Responsible for some meal preparation, particularly lunches Monday – Friday.
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Schedule, manage, and oversee maintenance, repairs, landscaping, and cleaning of office building and personal households.
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Manage personal banking by depositing checks as well as reconciling bank and credit card statements.
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Coordinate and manage housekeepers and house managers.
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Schedule appointments such as medical appointments for CEO and family members.
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Organize and maintain both physical and digital filing systems.
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Plan and organize company-wide events.
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Provides administrative support and document management.
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Provide support for personal projects and responsibilities.
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May require flexibility and work beyond traditional work hours.
Required Skills/Abilities/Competencies:
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Experience with Quicken or a similar personal finance management program.
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Strong knowledge of Excel and other Microsoft Office applications including Outlook and MS Teams.
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Outstanding time management and organizational skills.
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Excellent verbal and oral communication skills.
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Ability to handle sensitive and confidential information with discretion.
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Ability to adapt to changing priorities.
Education and Experience:
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2+ years previous experience in a similar role.
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Experience in hospitality or the service industry a plus.
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High school degree or equivalent.
Certificates and/or Licenses:
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Must have a valid driver's license and good driving record.
Physical or Other Requirements:
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Ability to lift up to 40lbs.
Work Environment:
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On-site at the office location.
Travel Requirements:
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Local travel for errands only.
The Signal Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
