Are you the person everyone relies on to keep things organized, moving, and handled before anyone else even notices?
Do you thrive in a fast-paced environment where priorities shift, details matter, and follow-through is everything?
Do you enjoy being the right hand to a leader, the person who keeps the business, communication, and day-to-day operations running smoothly?
If so, we should probably talk!
We are seeking a highly organized, proactive Executive Assistant to serve as the right hand to the team owner, John Coleman. This is a high-trust role for someone who enjoys being deeply involved in the daily rhythm of a growing real estate business and helping keep both the leader and the team focused, accountable, and moving forward.
This role is ideal for someone with a servant’s heart who genuinely enjoys supporting others, solving problems, and handling the details that keep a business operating at a high level. You’re not looking to sit back and wait for direction; you naturally take initiative, anticipate needs, and help create momentum.
The ideal candidate is detail-oriented, persistent, and highly dependable. You don’t let things fall through the cracks. If an answer is needed, you’re comfortable picking up the phone, sending the follow-up text, or circling back by email until you get clarity. You understand that in a fast-moving business, communication and follow-through matter.
No two days will look the same, and that’s part of what excites you. You enjoy being the steady, organized force behind the scenes that helps keep everything and everyone on track.
Compensation:
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Base salary of $60,000 - $70,000
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Paid Time Off
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Bonus Potential
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Growth Potential
Compensation:
$60,000 - $70,000 yearly
Responsibilities:-
Serve as the right hand to the owner, managing priorities, tasks, and deadlines
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Own email and communication flow: respond, organize, and follow up
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Organize commitments, meetings, and key initiatives to keep everything on pace
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Coordinate schedules, appointments, and team priorities
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Support client experience throughout real estate transactions
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Assist with listing prep, marketing materials, and client communications
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Help plan and execute events, projects, and team initiatives
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Maintain organized systems, databases, and files
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Identify gaps, solve problems, and keep operations running smoothly
Qualifications:-
2–3 years of administrative, executive assistant, or operations support experience (inside or outside of real estate)
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Real estate experience preferred but not required for the right candidate
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Must be able to work in person and thrive in a fast-paced, team-oriented environment
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Highly organized, structured, and detail-oriented with strong time management skills
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Strong sense of accountability, prioritization, and follow-through
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Confident communicator who is comfortable speaking up and helping others stay accountable to their commitments
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Persistent and proactive, you follow up until things are completed and resolved
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Able to identify problems early, escalate when necessary, and help find practical solutions
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Hardworking, responsive, growth-minded, and committed to continuous improvement
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Systems-savvy and comfortable learning new tools and technology quickly
About Company
Coleman Residential is a high-performing, client-focused real estate team committed to excellence, innovation, and delivering exceptional experiences. We work every day to get better, and we’re looking for a team member who can help accelerate that growth. We value accountability, continuous improvement, and a structured approach to operations, ensuring our team consistently exceeds expectations.
