Department: Administrative
Reports To: Chief Financial Officer
Location: Andrews, TX or Dallas, TX
Summary
Using the organization’s strategic plan, this position supports and manages all facets of customer contracts for the company, including commercially priced Federal contracts and commercial customer agreements. Responsibilities include pre-award review, contract drafting, negotiation support, compliance oversight, renewal, and closeout.
This role serves as the principal contract advisor to senior Business Development leadership during customer negotiations. The position provides contractual risk analysis, prepares negotiation positions and redlines, and supports the company’s strategy to participate only in commercially priced Federal opportunities while avoiding cost-reimbursement structures or certified cost or pricing data requirements.
The position collaborates closely with Business Development, Legal, Finance, Operations, and executive leadership to ensure contract terms align with company policy, commercial risk tolerance, regulatory requirements, and strategic objectives.
While performing the duties of this job, the employee may receive occupational exposures to ionizing radiation that are As Low A5+s Reasonably Achievable (ALARA) and within regulatory limits.
Core Responsibilities and Duties. Other duties may be assigned.
Contract Development & Review
- Draft, review, and support negotiation of customer contracts, amendments, renewals, NDAs, MSAs, SOWs, and related documents for both commercial and commercially priced Federal contracts.
- Interpret and apply applicable Federal Acquisition Regulation (FAR) provisions relevant to commercial-item contracting.
- Develop recommended negotiation strategies and risk mitigation approaches for review with senior Business Development leadership.
- Ensure contract terms comply with company policies, risk tolerance, and applicable laws and regulations.
- Collaborate with Legal, Sales, Finance, Operations, and Compliance teams to resolve contractual issues.
Risk Management
- Identify, assess, and communicate contractual risks in both commercial and Federal commercial-item contracts. Develop recommended mitigation strategies and present risk implications to Business Development and executive leadership for decision-making. Maintain documentation of approved deviations and negotiated positions.
- Escalate high-risk clauses or deviations to appropriate stakeholders.
Contract Administration
- Maintain accurate contract records and documentation in contract management systems.
- Monitor key contractual obligations, deliverables, milestones, and performance metrics.
- Track renewal dates, pricing adjustments, and termination notice periods.
Compliance & Governance
- Ensure ongoing compliance with contractual commitments and regulatory requirements.
- Support audits and internal reviews related to customer agreements.
- Develop and maintain contract templates and standard terms to improve efficiency and consistency.
Negotiation Support & Business Development Alignment
- Serve as the primary contract support resource to senior Business Development leadership during customer negotiations.
- Prepare draft agreements, redlines, and exception matrices in support of negotiated positions.
- Analyze proposed contract terms and recommend acceptable alternatives consistent with company policy and commercial risk posture.
- Participate in negotiation discussions as needed to address contractual language, risk allocation, and compliance considerations.
- Coordinate internal stakeholder input to ensure alignment between negotiated terms, pricing strategy, operational capabilities, and regulatory requirements.
- Document negotiation outcomes and ensure final agreements reflect approved positions.
Decision Authority
- Provides contractual recommendations and risk assessments to senior Business Development leadership and executive management. Final commercial and negotiation authority resides with designated executive leadership in accordance with established approval thresholds.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
B.A. or M.B.A. in Business, Law or Acquisition or related field from an accredited college or university and ten (10) years’ experience in business or equivalent and/or training; or equivalent combination of education and experience. Good understanding of the Federal Acquisition Regulation (FAR).
Language Skills
Ability to read and interpret documents such as contracts, safety rules, and procedure manuals. Ability to write technical and routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should have knowledge of Database software; Internet software; Inventory software; Order Processing systems; Project Management software; Spreadsheet software and Word Processing software.
Certificates, Licenses, Registrations
Contract management certifications are preferred but not required.
Other Skills and Abilities
Strong contract drafting and negotiation skills. Solid understanding of commercial terms, pricing structures, and risk allocation. High attention to detail and organizational ability. Ability to manage multiple priorities in a fast-paced environment.
Physical Demands
The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may receive occupational exposures to ionizing radiation that are As Low As is Reasonably Achievable (ALARA) and within regulatory limits. The noise level in the work environment is usually quiet.
