It will be the responsibility of the Office Manager to provide general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator is a must, having a creative mind and the willingness to suggest improvement. A successful Office Manager should also have experience with a variety of office software and be able to accurately handle administrative duties. The Office Manager will be required to perform various administrative tasks including, but not limited to, the following:
- Create, send, and follow-up upon sales quotes
- Manage purchase orders
- Reconcile credit card statements
- Monitor and manage schedules for various types of employee and company certifications
- Manage and prepare postal deliveries / shipments
- Monitor government websites for potential sales opportunities
- Compose customer and prospect emails, both individually and en masse
- Coordinate travel logistics for other employees. Travel for this position is minimal.
- Coordinate conference attendance and associated materials
- Assist with expense reports
- Maintain customer files and CRM database
- Manage inventory / company equipment / asset tracking
- Assist with the preparation of corporate minutes
- Prepare company property inventory
- Manage office supplies
- Scheduling customer training and installations
- Perform errands in company vehicle as needed
- Assist in special projects
Required skills and experience:
- 2 years in and administrative role with demonstrated knowledge of office administrator duties and responsibilities
- 2 years of experience using Microsoft Outlook including scheduling meetings and managing shared calendars
- 2 years of experience using Microsoft Word to compose professional letters and/or documentation (examples of past work will be required)
- Familiarity with Microsoft Excel
- Excellent time management skills
- Excellent ability to multi-task and prioritize work
- Keen attention to detail
- Excellent written and verbal communication skills specifically including diction and enunciation
- Capability to learn and become proficient in proprietary software
- Capability to pass an FBI criminal background check
- Clean driving record
- High school degree or equivalent
Preferred skills and experience: all required skills / experience and additionally:
- 3-5 years in and administrative role with demonstrated knowledge of office administrator duties and responsibilities
- 3-5 years of experience using Microsoft Outlook including scheduling meetings and managing shared calendars
- 3-5 years of experience using Microsoft Word to compose professional letters and/or documentation (examples of past work will be required)
Job Type: Full-time
Benefits:
- Health insurance
- Paid time off
Experience:
- Microsoft Office: 2 years (Required)
- Administrative experience: 2 years (Required)
Work Location: In person
