Overview
We are seeking a proactive and organized Part-Time Personal Assistant to support busy professionals with a variety of administrative and personal tasks. This role offers an exciting opportunity to contribute to efficient daily operations, coordinate projects, and manage schedules with enthusiasm and precision. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a positive attitude, ensuring seamless support for executives and their personal needs. This paid position is perfect for someone looking to leverage their office management expertise while enjoying flexible hours in a dynamic environment.
Responsibilities
- Run errands: groceries, dry cleaning, taking cars in for service and detailing
- Manage and coordinate calendars, appointments, and meetings using tools like Microsoft Outlook Calendar and Google Workspace.
- Provide executive administrative support, including email management, transcription, proofreading, and document preparation.
- Organize and plan events, meetings, and travel arrangements with attention to detail and timeliness.
- Handle phone etiquette with professionalism across multi-line phone systems and video conferencing software such as Zoom or Microsoft Teams.
- Assist with bookkeeping tasks using QuickBooks, including data entry, invoicing, and basic financial record keeping.
- Support office management duties such as filing, front desk responsibilities, managing office supplies, and maintaining organized workspaces.
- Collaborate effectively with C-suite executives and team members to ensure project coordination and task completion meet deadlines.
Qualifications
- Proven experience as a personal assistant or executive assistant with strong administrative background.
- Demonstrated proficiency in productivity software including Microsoft Office (Word, Excel), Google Workspace, and office management tools like DocuSign.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Strong typing skills along with experience in transcription, proofreading, and data entry.
- Technical proficiency in video conferencing software, multi-line phone systems, and calendar management platforms.
- Exceptional communication skills with professional phone etiquette and customer service experience.
- Prior experience in bookkeeping or QuickBooks is preferred but not required; willingness to learn is essential.
Pay: $27.00 per hour
Application Question(s):
- Do you live in or near Palm Coast, FL
- Can you pass an in-depth background check
- If hired when could you start
- You understand that this is a part-time personal assistant position about 30 hours a week / $27 per hour?
- Do you have any personal assistant or executive assistant experience that is ON YOUR RESUME? And do you have verifiable references?
Work Location: In person
