The Food Sourcing department is responsible for enacting various strategies across the food system to acquire both non-perishable and perishable food to meet our neighbor’s need. This team develops ongoing relationships with various food vendors, food donors, & government entities to source food. The Food Industry and Commodities Coordinator’s main duties are to assist the Manager, Food Industry and Donor Relationships with the vetting of Food Industry donations and collaborating with the Government Programs Manager to complete orders for Government Commodity food offers.
Accountability: reliable, honest, and transparent; regularly makes commitments and takes ownership of responsibilities.
Effective Communication: conveys information clearly, with respect and integrity, using a professional manner and the appropriate means and channels for audience and subject matter.
Agility: maintains efficiency in a changing work environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.
Quality: Work is organized, accurate and neat. The employee displays a commitment to excellence, checks work and learns from mistakes and seeks feedback to improve quality as needed.
Engagement: contributes to the success of the organization by embracing teamwork, taking initiative on tasks and problem-resolution, and seeking out learning opportunities.
Assist Manager Food Industry and Donor Relationships as needed to develop and foster ongoing relationships with Food Industry donors through phone/email communication
Monitor Donate Food email inbox to react quickly to any incoming food donation offers
Collaborate cross-departmentally to ensure best practices are followed to effectively steward food donation relationships; assist Manager Food Industry and Donor Relationships with cultivating donor relationships and opportunities as needed
Work cross-departmentally with Community Partnerships, Transportation, Inventory Control/Quality Control, and Warehousing as needed for all incoming Food Industry.
Professionally represent Philabundance while working with Food Industry donors and other external organizations
Trouble-shoot to quickly resolve any Food Industry donor issues as they arise, including support between Warehousing, Transportation, and Third-Party Logistic Partners
Support Food Industry team to build relationships with food industry partners and business community members
Assist Warehousing and Inventory Control/Quality Control teams as needed to maintain effective and efficient receiving practices, standard operating procedures including but not limited to donor and product identification, accurate product counts, and safe product handling.
Ability to leverage work habits to incorporate efficiencies, prompt response, data analysis and organizational requirements.
Manage the integrity and timely reporting required with donors and partners.
Execution of competing priorities with consideration for complex needs such as location, temperature and capacity.
Strong and creative problem resolution is expected; coordinate with internal departments and collaborate with agencies as needed to reach goals.
Cultural awareness and expression; understands and respects how ideas and meaning are creatively expressed in a variety of cultures
Responsible for supporting and aligning with Philabundance Cultural pillars. Ensure communications, actions and interactions reflect a focus on People, Partnerships, Professionalism, and Progress.
A minimum of 2 years of experience in administration, customer service, logistics or purchasing within a cohesive effective team environment. Ideally in role involving high people contact and problem solving.
Experience in a grocery or food distribution industry preferred.
Experience working in a team environment where solutions, teamwork and collaboration were heavily utilized to meet a goal. This could be in a work, academic, volunteer or project environment.
Experience communicating or public speaking with a diverse audience with the intent to achieve action and influence.
Experience managing projects or activities with competing priorities.
Experience tracking projects or activities which include deadlines, collaboration, multiple contacts, follow up and multiple locations.
Must have the ability to be available evenings, weekends and take on extended hours as business needs demand.
Must be willing and able to travel 50% of the time, within and outside of the service area (employee can use public transportation, rideshare service, personal vehicle, or other means) Must be physically compatible with travel, office visits, events, and meetings. Must have valid driver’s license if using company vehicle.
Work in a seated position up to 8 hours a day, 5 days a week; Bend, stoop/squat, and walk intermittently throughout the day; Must be able to move up to 20 pounds. Shared supported lift is preferred, two people can move objects to lower impact.
See, hear, and speak with sufficient capability to perform assigned tasks and maintain proper safety conditions.
Maintain an acceptable work pace and align with required personal and team deadlines. Must meet goals.
Demonstrate cognitive ability to: provide direction as well as follow directions and routines, work independently with appropriate judgment, read words and numbers, concentrate, memorize, recall, identify logical connections and determine sequence of response, process proactively and identify near and long-term future needs as well as evaluate problems and escalate/inform management as is necessary.
Perform office tasks using simple hand grasp, fine hand manipulation, and reach associated with assigned tasks such as keying.
