Job Summary:
The Office Administrative Assistant / Secretary is responsible for a range of administrative, record-keeping, and service duties to ensure the efficient functioning of our office and assist with clerical and bookkeeping duties.
Required Skills/Abilities:
Must be Bilingual: Spanish/English
Must have accounting knowledge
Must have QuickBooks experience (Online & Desktop)
Must be proficient in Microsoft Office, Word, Excel, or related programs.
Must be able to learn other accounting software systems.
Ability to maintain confidential and meticulous records.
Attention to detail and accuracy.
Responsibilities:
In this role as an Administrative Assistant, your responsibilities will include:
- Maintaining official company records and legal filings and keeping licenses and registrations active.
- Managing all employees' files, ensuring that they are properly marked and accessible.
- Managing accounts payable and accounts receivable processes efficiently.
- Utilizing accounting software such as QuickBooks for accurate financial record-keeping.
- Processing invoices, payments, and reconciliations.
- Collaborating with team members to ensure accurate financial data entry.
- Utilizing Microsoft Excel and other software for data analysis and reporting.
- Following established financial procedures and guidelines to maintain compliance.
- Performing all administrative duties related to employees, equipment, customers, and vendors to ensure smooth daily operations.
Job Type: Full-time
Pay: $27.00 - $29.00 per hour
Work Location: In person
