USA Construction Risk Solutions (CRS) is the administrative company behind a family of affiliated businesses — USA Construction Consultants, USA Construction Funds Management, USA Property Condition Consultants, and CenterPoint. We're seeking an Accounting & Payments Operations Specialist to manage day-to-day bookkeeping, contractor and disbursement payments, and payroll/benefits coordination across these related companies.
This role focuses on accuracy, coordination, and execution within a small, growing company environment. You'll support a team of approximately 20 full-time employees and a growing roster of 1099 contractors used on an as-needed basis across the country.
Key Responsibilities
- Maintain accurate day-to-day QuickBooks records across multiple related entities, including customer payments, deposits, and bank reconciliations
- Apply consistent class and project-based coding to revenue and expense transactions, including corporate card charges
- Approve outgoing disbursement and contractor payments as the second authorizer in a dual-authorization process, verifying payment details before release
- Process transfers between related-entity bank accounts
- Manage 1099 contractor onboarding (W-9s, banking details) and track payments to support year-end 1099 reporting
- Submit payroll inputs to our external provider, review payroll reports, and allocate payroll and benefit costs correctly across entities
- Administer employee benefits, including monthly SIMPLE IRA contributions and HRA coordination
- Prepare month-end close reporting, accounts receivable aging, and monthly budget-to-actual reports
- Support the monthly profitability reporting process, including pulling data from our inspection management system
- Support compliance documentation for employees and contractors
- Collaborate closely with a small leadership and operations team
Qualifications
- 3–5+ years of experience in accounting operations, accounts payable, or bookkeeping
- Strong, hands-on QuickBooks skills required — including day-to-day comfort with recording payments, deposits, and bank reconciliations without guidance
- Experience with class/project-based job costing and multi-entity QuickBooks environments a plus
- Experience with 1099 contractor payments and basic payroll coordination preferred
- Highly organized, detail-oriented, and comfortable handling confidential financial information
- Comfortable following documented processes and flagging anything unclear rather than guessing
- Self-starter who thrives in a small, growing company setting
Work Environment
- Full-time; 2–3 days per week onsite in Tucker, GA
- Onsite presence required for mail handling, check deposits, and certain payment-related tasks
- Small-team environment with direct access to company leadership across affiliated entities
Pre-Employment Requirements
- Employment contingent upon successful background and reference checks
Job Type: Full-time
Pay: $25.00 - $35.00 per hour
Expected hours: 40.0 per week
Benefits:
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
Experience:
- Quickbooks: 3 years (Required)
- Bookkeeping: 3 years (Preferred)
- Budgeting: 3 years (Preferred)
Ability to Commute:
- Tucker, GA 30084 (Required)
Work Location: Hybrid remote in Tucker, GA 30084
