Why join FX Matt Saranac Brewing Co.?
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As the oldest family-owned brewery in New York State—and the fourth oldest in the U.S.—FX Matt offers a stable, historic workplace along with competitive pay and benefits.
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Based in Utica, NY, the company is a proud fourth-generation, family-owned business with deep roots in the community.
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The brewery is highly regarded for its positive culture, with employees often describing a strong “family” atmosphere.
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Team members report a meaningful work experience, with opportunities to learn and grow.
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FX Matt is recognized for crafting high-quality, award-winning beers, including Saranac and the iconic Utica Club.
The Executive Assistant provides high-level administrative support to the executive team and ensures the smooth and efficient operation of the executive office. This role requires exceptional organizational skills, the ability to multitask, and a professional demeanor to handle sensitive matters with discretion.
Key Responsibilities:
Administrative Support:
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Manage executive calendars, schedule appointments, and coordinate meetings.
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Prepare and organize materials for meetings, presentations, and reports.
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Handle incoming and outgoing communications, including phone calls, emails, and mail.
Document Management:
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Draft and proofread correspondence, memos, and reports.
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Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible.
Meeting and Event Coordination:
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Organize internal and external meetings, conferences, and events.
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Handle logistics such as venue booking, catering, travel, and other necessary arrangements.
Confidentiality and Discretion:
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Handle confidential information with the utmost professionalism and discretion.
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Serve as a liaison between the executive team and other stakeholders, ensuring smooth communication and resolution of issues.
Office Management:
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Ensure the office runs efficiently by managing office supplies, equipment, and general administrative tasks.
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Assist with special projects as requested by the executive team.
Travel Coordination:
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Arrange domestic and international travel, including flight bookings, accommodations, and itineraries.
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Prepare detailed travel plans and ensure timely bookings.
Project Support:
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Assist in managing and tracking various projects, deadlines, and deliverables.
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Prepare and maintain project documentation, presentations, and reports.
Requirements
Qualifications:
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Proven experience as an Executive Assistant or similar role.
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Strong organizational and time-management skills.
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Excellent written and verbal communication skills.
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Ability to handle multiple tasks simultaneously and prioritize effectively.
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Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
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Discretion and confidentiality in handling sensitive information.
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A proactive and solution-oriented attitude.
Benefits
Salary Range: $45,000 - $60,000 DOE
Benefits:
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Health insurance
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Dental insurance
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Vision insurance
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Retirement plan
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Paid time off
Job Type: Full-time
Experience:
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Relevant: 5 years (Preferred)
Work Location: In person
