GENERAL STATEMENT OF DUTIES
Professional level accounting work serving in the role of a divisional contracts/budget officer. This role may involve supervision of lower-level accounting technical or office management support personnel.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for organizational and management of all financial and back-up for budgetary operations of a large agency division. This includes general accounting with capital expenditures, accounts receivable, accounts payable, financial statements, and all accounting records, journals, and ledgers for financial reporting requirements. Ensure compliance with all laws, fiscal policies, and procedures mandated by the courts or county, state or federal requirements. Aides in development and establishment of policies and procedures which govern all financial transactions to ensure fiscal accountability, internal control and maximize revenue collections. Help coordinate all necessary internal and external audits of accounts. Serves as back-up to Business Manager to prepare and administer the divisional budget, monitors expenditures and revenues, and maintains county and state budget alignment through revisions, transfers, and journal entries. Evaluates existing divisional financial policies and procedures and initiates changes or recommends changes to long range fiscal planning. Prepares or supervises preparation of cyclical or special reports of fiscal operations. Analyzes, interprets, and reports statistical and other data regarding agency operations. Interprets, explains, and applies to a variety of complex local, state, or federal standards and requirements that may be unclear or appear to be in conflict between various regulatory requirements. Work is performed under the general supervision of an agency division director or an agency business manager. Work is reviewed for conformance to agency goals through conferences, reports, and records.
DUTIES AND RESPONSIBILTIES
Essential duties and responsibilities include, but are not limited to:
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Responsible for contract management and monitoring of provider contracts and memorandums of understanding
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Responsible for In-Home Aide Invoicing & monthly payments to vendors
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Serve as back-up to divisional budget officer or manager
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Supervise staff and manage all financial operations of the division
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Develop and implement unit policies and procedures mandated by county, state, or federal agencies
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Prepare, monitor, and maintain divisional or unit budget
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Conduct long and short-range fiscal planning
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Report on divisional financial status to upper level management
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Provide on-going fiscal training to subordinate accounting and office management support staff
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Establish and maintain fiscal internal controls
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Coordinate complex high volume billing operations for units or division
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Prepare or supervise preparation of a variety of complex divisional or state required financial reports
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Supervise preparation of all on-going financial and accounting records, journals, ledgers, and reports
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Participate in strategic planning at a divisional management team level for financial, accounting, billing, and computer functions
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Operate a personal computer CRT terminal, calculator in the performance of assigned duties
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Participate in the establishment, change, or elimination of fees for service
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Interview, select, train, and evaluate staff under their supervision
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Plan, organize, and review the work of lower-level accounting technicians or office management support personnel.
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Interprets and explains applicable county, state, and federal policies and procedures to departmental staff and administrators.
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Provides direction and guidance to departmental staff regarding appropriate accounting and reporting requirements.
RECRUITMENT STANDARDS - Knowledge, Skills, and Abilities-
Thorough knowledge of the application of established bookkeeping and accounting principles and techniques to standard and specialized accounting transactions.
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Considerable knowledge of governmental budgeting practices and procedures.
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Considerable knowledge of governmental contract policies, practices,
and procedures. -
Considerable knowledge of the application of internal controls methodology.
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Ability to interpret, analyze, and apply complex county, state, and federal fiscal laws and regulations.
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Knowledge of computer applications for fiscal operations.
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Ability to plan, organize, and prioritize tasks and workload.
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Ability to supervise and train subordinate accounting technical and office management support staff.
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Ability to communicate effectively both orally and in writing.
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Ability to operate a calculator, CRT terminal, and personal computer as required by this position.
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Ability to analyze and correct complex accounting and financial problems and errors.
MINIMUM QUALIFICATIONS
Four-year degree in Business Administration, Accounting, or a related field and two years of accounting/bookkeeping experience; or
Two-year degree in accounting and 4 years of accounting/bookkeeping experience; or
Graduation from high school supplemented by courses in bookkeeping or accounting and six years of accounting/bookkeeping experience.
A motor vehicle record (MVR), background/credit check, and drug screening will be conducted on candidates considered for this position.
Residency Requirement
Candidate must reside within a two-hour driving radius of Guilford County to be considered for employment.
Demands
Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, driving an automobile, or use of a PC or other VDT to accomplish work objectives. No specific physical demands are required. Mental demands and normal stress regarding achieving work deadlines are present.
Working Conditions
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Environment: Work environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat, and ventilation; environment is organized and stable.
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Hazards: Work presents no significant hazards to employees.
May Require Driving
This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions. Motor Vehicle Reports may be verified for valid driver’s license and that the driving record is compatible with the county’s driving criteria.
If a personal vehicle is operated for county business proper insurance is maintained as per Guilford County’s vehicle use policy.
Special Note: This generic class description gives an overview of the job class, its essential job functions and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job description with physical abilities checklist which can be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal and defensible personnel decisions.
Guilford County is committed to providing Equal Employment Opportunity (EEO) to employees and applicants for employment regardless of color, religion, sex, national origin, age, disability, genetic information, sexual orientation or political affiliation. The County is committed to complying with all applicable federal, state and local laws that pertain to employment, and to providing a work environment that is free from discrimination of any kind. If you need an auxiliary aide, make the request forty-eight (48) hours in advance of the time the accommodation is needed by calling 336-641-3324.
