Office Manager — HNL Construction
Part-time, in-office · Orem / Utah County · Hourly DOE
Are you a self-driven, organized, team-oriented Office Manager who enjoys residential construction? Do you thrive in a fast-paced environment and have a track record of getting results through planning and execution? Do you want to join a small, ambitious team that values honesty, professionalism, and accountability?
If yes, read on.
Position
Office Manager. Part-time to start (around 20–28 hrs/week), in-office in Orem, Utah. Room to grow into a full-time seat as HNL grows.
About HNL Construction
HNL Construction is a residential remodel and new-build company based in Orem, Utah. We do high-end, high-performance work for families who expect the absolute best — and our team takes pride in delivering it. We're a small, growing crew with real systems, real quality standards, and real plans for where we're going. We reward initiative, calm execution, and consistent high performance, and we're unwavering about our company culture and the experience we deliver to our clients. The Office Manager is the operational backbone of HNL — the seat that lets the field run on time.
This Role Is For You If You Are
- Trustworthy, honest, respectful, accountable, reliable
- Calm and solution-oriented — especially on the Fridays when everything is on fire
- A planner who sees the big picture and prioritizes what's actually moving the company forward
- Detail-oriented enough to catch a duplicate vendor charge; pragmatic enough not to send the owner a list of every $4 question
- Flexible and adaptable — small construction is rarely the same week twice
- A proven professional in your own seat — clients, trades, and teammates feel taken care of when they deal with you
- Discreet — payroll, client finances, and HR stay with you
What You'll Do
- Run QuickBooks — reconciliation, AR/AP, payroll, job costing tied to Buildertrend cost codes
- Onboard new jobs — contracts, deposits, preliminary notices, permits, Buildertrend setup
- Manage the daily and weekly rhythm of the office: phones, scheduling, vendor bills, client follow-up
- Prepare cash-flow and job-cost reports so the owner can decide, not guess
- Coordinate with our CPA on quarterly and year-end tax prep
- Light HR — new hire paperwork, timekeeping review, basic compliance
- Support marketing and admin — Instagram cadence, website updates, photo organization
- Set the weekly rhythm that lets the field crew show up to a smooth-running company
Skills & Requirements
- 2+ years bookkeeping or office management in construction, trades, or small business
- Strong QuickBooks Online proficiency, including job costing
- AR/AP and payroll experience (Gusto, ADP, or QB Payroll)
- Comfortable with Buildertrend, or fast to learn it
- Calm under deadline pressure
- Strong written and phone communication
- Bonus: construction lien notices, contractor licensing, or prior small-business right-hand role
Compensation & Hours
- $22+/hr DOE, paid hourly
- Around 20–28 hours/week to start, weekday daytime hours (schedule flexible within reason)
- Benefits: paid time off
- We're a small, growing company. PTO is the only benefit we offer today — we'd rather be straightforward about that than oversell. Hours and pay grow with the role as the company grows.
What Success Looks Like in the First 90 Days
- The books are clean and reconciled weekly, no late vendor surprises
- Invoices go out within 48 hours of milestones; AR follow-up is on a calendar, not in someone's head
- Payroll runs without drama
- New jobs onboard the same way every time — contract, deposit, preliminary notice, permit, Buildertrend folder
- The owner is back in the field, not buried in admin
How to Apply
Send your resume and a short note about why this role caught your eye to [email protected]. Tell us about a small-business or construction office you ran (or helped run) that you're proud of — and what you'd change if you did it over.
If you've made it this far, you're already halfway through our filter. Apply.
Pay: $23.94 - $28.84 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
