Position Summary:
The Office Administrator plays a key role in supporting daily business operations, client
interactions, and auction processes. This position requires strong organizational skills,
attention to detail, and the ability to manage multiple responsibilities while maintaining a
professional and welcoming office environment.
Key Responsibilities:
Answer and route incoming calls to ensure timely response and reduce client
frustration.
Greet and assist walk-in visitors; coordinate client and vendor pickups.
Maintain and monitor office supplies and promotional items to prevent over-
ordering or shortages.
Serve as a closing coordinator for real estate transactions.
Organize and prioritize incoming auction signage by region and posting
schedule.
Upload personal property photos to support the field team.
Learn cashiering and clerking functions to assist with live auctions as needed.
Act as a reliable point of contact for internal transfers (e.g., checks, documents).
Attend scheduled meetings as required.
Schedule and manage appointments on agents’ calendars.
Coordinate truck maintenance appointments and track service schedules.
Manage accounts for EZPass
Maintain a clean, organized, and welcoming reception area.
Ensure confidentiality of sensitive information at all times.
Communicate effectively with staff and management to support overall office
operations.
Preview/Pickup packets
Perform additional duties as assigned by the supervisor.
Qualifications:
Strong communication and interpersonal skills.
Highly organized with excellent time management abilities.
Ability to handle confidential information with discretion.
Proficiency with office software and scheduling tools (preferred).
Willingness to learn and assist across multiple areas of the business.
Pay: Up to $18.00 per hour
Work Location: In person
