Overview
We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face and efficient coordinator of our family owned moving company. This vital role combines front desk management, administrative support, and exceptional customer service to ensure smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills to handle diverse responsibilities with professionalism and enthusiasm. Join us and contribute to a vibrant workplace where your organizational talents make a real difference!
Responsibilities
- Greet visitors and clients warmly, providing excellent customer support and ensuring a positive first impression
- Answer phone and emails promptly, professionally, and courteously, directing calls to appropriate personnel
- Manage front desk operations including handling mail, deliveries, and maintaining a tidy reception area
- Perform clerical tasks such as filing, data entry, proofreading documents, and word processing using Microsoft Office tools
- Schedule appointments, manage calendars, and coordinate meetings efficiently to optimize office productivity
- Assist with office management duties including supply inventory, document organization, and basic administrative support
- Support personal assistant tasks as needed, including calendar management and travel arrangements
Requirements
- Proven office management or receptionist experience with strong organizational skills
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) and general computer literacy
- Excellent phone etiquette with experience handling multi-line phone systems and phone reception duties
- Strong clerical skills including typing, filing, proofreading, and data entry with high accuracy
- Exceptional customer service skills with the ability to communicate clearly and professionally in person and over the phone
- Demonstrated ability to multitask efficiently while maintaining attention to detail and managing time effectively
- Prior experience as a personal assistant or in administrative roles that involve calendar management is advantageous
Join our team where your proactive approach and friendly demeanor will help create an inviting environment for all visitors and staff. We value your skills in organization, communication, and computer literacy as you contribute to our vibrant workplace!
Pay: $12.00 - $15.00 per hour
Work Location: In person
