Entry Level Administrative Assistance
We are looking for a responsible and friendly Administrative Assistance to add to the administrative team of our community-based mental health agency.
Ultimately, you will foster a healthy workplace by working directly with our Human Resources personnel to ensure that our HR procedures run smoothly at all times. Administrative tasks are also expected with this position to ensure the efficient and smooth day-to-day operation of our office. These duties include maintaining appropriate filing systems, faxing, providing, and assisting in addressing daily office needs.
**Extensive training provided.
Responsibilities
- Plan quarterly and annual performance review sessions
- Update employee records with new hire information and/or changes in employment status
- Maintain organizational charts and detailed job descriptions along with salary records
- Forecast hiring needs and ensure recruitment process runs smoothly
- Process employees’ queries and respond in a timely manner
- Staying up-to-date and comply with changes in labor legislation
- Answer and direct phone calls
- Provide general support to visitors
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports and invoices
- Develop and maintain a filing system
- Do weekly inventory of office supplies
- Act as the point of contact for internal and external clients
- Liaise with supervisors and employees to handle requests and queries from senior managers
- Collect and prepare payroll data
Skills
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Job Type: Part-time
Pay: $14.00 - $17.00 per hour
Benefits:
Education:
Experience:
- Customer service: 1 year (Required)
Work Location: In person
