chool Secretary Pioneer Charter Schools of Science II Beverly, MA | Full-Time | 20262027 School YearAbout UsPioneer Charter Schools of Science II (PCSS) is a highly ranked, National Blue Ribbon public charter school network with a mission rooted in one powerful belief: where a student grows up should never limit where they end up. As a STEM-focused college preparatory school, we hold every student to the highest expectations and ensure our graduates are ready for the demands of higher education.We are seeking a talented, organized, and driven individual to join our Beverly campus team as School Secretary for the 20262027 school year. This is an opportunity to be part of something meaningful supporting a dedicated community of educators who show up every day to unlock student potential.What You'll DoThe School Secretary is the heartbeat of our school office. You are often the first person a family meets when they walk through our doors, the first voice a parent hears when they call, and a steady, reassuring presence for students navigating their school day.
In this role, professionalism and warmth go hand in hand.Front Office & Community RelationsGreet students, families, staff, and visitors with genuine warmth and professionalism, creating a welcoming environment that reflects our school's valuesServe as the primary point of contact for incoming calls and emails, responding promptly and directing inquiries to the appropriate staff membersManage visitor check-in procedures, ensuring school safety protocols are followed at all timesAssist families in navigating school processes enrollment, attendance questions, records requests with patience and clarityServe as a calm, helpful presence during high-volume or emotionally sensitive interactions with students and familiesAdministrative OperationsManage daily attendance records, follow up on student absences, and communicate with families as neededMaintain accurate and organized student records in PowerSchool, including enrollment data, demographics, and documentationPrepare correspondence, memos, and communications on behalf of school leadershipSupport scheduling, meeting coordination, and calendar management for administrative staffProcess incoming and outgoing mail, manage office supply inventory, and coordinate with vendors as neededAssist with printing, copying, and distribution of school-wide materials and communicationsStudent & Staff SupportProvide day-to-day support to students who visit the office whether they need to reach a parent, are feeling unwell, or need direction treating each interaction with care and dignityAssist teachers and staff with administrative requests, helping reduce the logistical load so they can focus on instructionSupport the coordination of school events, field trips, and activities as neededAssist with data entry and reporting tasks that support school-wide initiatives, including MTSS documentation and compliance recordsWhat We OfferCompetitive salary and comprehensive benefits packageSupportive and dynamic work environmentJob-embedded coaching and professional developmentUp to $3,000 annual tuition reimbursementThe opportunity to contribute to a diverse, high-achieving student communityRequirementsPrior experience as a secretary or office/administrative assistant preferredKnowledge of office management systems and proceduresProficiency in Microsoft Office Suite; experience with standard office equipmentExcellent time management and organizational skillsStrong written and verbal communication skillsProfessional telephone manner and interpersonal skillsExcellent typing skillsPowerSchool experience preferredEqual Opportunity EmployerPCSS does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of race, color, age, disability, sex, religion, homelessness, national origin, gender identity, sexual orientation, or any other protected characteristic. We are committed to a workplace that upholds the dignity of every individual.Job Types: Full-time, ContractBenefits: Dental insuranceFlexible spending accountHealth insurancePaid time offProfessional development assistanceVision insuranceEducation: Bachelor's PreferredWork Location: In person
