Job Summary
We are seeking a highly organized and bilingual Accounts Payable Specialist to join our dynamic finance team. In this role, you will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of vendors and suppliers. Your expertise in financial software, accounting principles, and bilingual communication will be essential to maintaining smooth financial operations and fostering strong vendor relationships. This position offers an excellent opportunity to contribute to our organization’s financial integrity while enhancing your professional skills in a collaborative environment.
Key Responsibilities:
- Process and verify vendor invoices using various accounting software such as Workday, Paychex, QuickBooks, Sage, or PeopleSoft
- Ensure compliance with internal controls and SOX (Sarbanes-Oxley Act) requirements during transaction processing
- Reconcile accounts payable ledger and resolve discrepancies efficiently
- Prepare and issue payments via checks, ACH transfers, or wire transfers while adhering to company policies
- Maintain accurate records of transactions, including journal entries and account reconciliations
- Assist with month-end closing activities and audit preparations related to accounts payable
- Support benefits administration and non-profit accounting functions as needed
- Collaborate with procurement, finance, and human resources teams to streamline processes
- Ensure data entry accuracy in HRIS systems such as UltiPro or ADP
- Maintain vendor files and respond professionally to inquiries
Skills:
- Proven experience in accounts payable functions within diverse accounting environments including governmental, corporate, or non-profit sectors
- Strong understanding of GAAP (Generally Accepted Accounting Principles) and technical accounting concepts
- Proficiency with accounting software such as Workday, Paychex, QuickBooks, Sage, PeopleSoft, Ceridian, or Kronos
- Knowledge of payroll management systems like ADP or UltiPro is a plus
- Familiarity with SOX compliance procedures and internal controls
- Excellent analysis skills with the ability to perform account reconciliation and general ledger reconciliation
- Strong data entry skills including 10 key typing accuracy
- Ability to interpret financial concepts related to debits & credits, double-entry bookkeeping, and journal entries
- Effective communication skills in both English and [second language], with the ability to collaborate across departments globally
- Attention to detail with a focus on accuracy in bookkeeping, data management, and financial reporting
This position is ideal for candidates who are passionate about maintaining financial integrity through meticulous attention to detail while leveraging their bilingual capabilities. If you possess a solid foundation in accounts payable processes combined with technical proficiency in various financial systems, we encourage you to apply today.
Pay: $23.00 - $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
