POSITION OVERVIEW:
The Accounting & Benefits Coordinator handles the bookkeeping and human resources operations of the Club. This position reports directly to the Clubhouse Manager and works closely with the Fractional Controller, Greens & Grounds Superintendent, and Head Golf Professional. This role requires someone who thrives in a hospitality-focused environment, values confidentiality, and is skilled at managing both financial responsibilities and people-related tasks with accuracy and care.
ACCOUNTING RESPONSIBILITIES:
- Maintain the accuracy and productivity of daily accounting operations including Accounts Payable, Cash Disbursements, Invoice and Member Billing, and Member Credit and Collections
- Process bi-weekly payroll for hourly, tipped, seasonal, and salaried staff across multiple departments (Golf, F&B, Grounds, Clubhouse, Pool, Administration).
- Assist with journal entries, bank reconciliations, general ledger maintenance, and support month-end and year-end close processes.
- Monitor and reconcile club inventory accounts.
- Maintain fixed asset schedules and assist with capital project tracking.
- Support financial reporting for department managers and assist with annual budget preparation.
- Ensure accurate coding and documentation for all club financial operations.
- Other duties as assigned.
BENEFITS ADMINISTRATION:
- Maintain confidential employee records, complying with club policies and legal requirements.
- Administer employee benefits including health, life, disability, and 401(k)retirement plan.
- Coordinate enrollments, plan changes, and annual open enrollment for staff.
- Serve as point of contact for employee benefit questions.
- Support onboarding of new hires, including tax forms, I-9 verification, benefit setup, and club policy review.
- Maintain Full Time and Seasonal Employee Handbooks.
QUALIFICATIONS:
- Associate or Bachelor’s degree in Accounting, Finance, HR, or related field preferred.
- 2+ years of accounting, payroll, or benefits administration experience; hospitality or club-industry experience a plus.
- Strong understanding of accounting principles and payroll processes (tipped, seasonal, and multi-department payroll experience preferred).
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.)
- Strong attention to detail and the ability to manage multiple deadlines.
- Excellent communication skills and customer-service mindset.
- Ability to maintain confidentiality and handle sensitive information professionally.
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Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Health savings account
- Life insurance
- Paid time off
Work Location: In person
