Now Brewing –office manager, New York Regional Office! #tobeapartner
From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.
This job contributes to Starbucks success by coordinating and supporting all events and conferences at the NYM Office. Assists business units and departments in planning and coordinating all logistics. Events may include Open Forums, Analysts Conferences, Regional Events, the Shareholders' Meeting and other functions as required. Models and acts in accordance with Starbucks guiding principles.
As an office manager, you will…
Act as the primary planning, communications, and logistics contact for all regional events, conferences, and activities, from conception to post-event completion, including development and communication of annual Master Calendar.
Develop and maintains productive, collaborative relationships with all internal and external parties, and manages vendor relationships to ensure quality and cost-effective logistical event services.
Monitor and tracks event expenditures for budgeting purposes, submitting required financial and budget information prior to, during and immediately following assigned events.
Provide on-site logistical direction for all event-related activities and support services before, during and after the assigned event. Communicates support requirements to appropriate department manager or supervisor, and exercises supervision over all other office activities.
Work with internal departments, landlord, and outside vendors to make event-related arrangements, including travel, hotel accommodations, transportation, meeting locations and setup, catering, audiovisual, presentation support, and building access and security arrangements.
Set the tone in creating an uplifting experience for all NYM visitors.
Create a warm & welcoming environment with a sense of belonging through engagement.
Responsible for planning all office day-to-day activities including but not limited to kitchen & meeting room maintenance, front desk duties, mail distribution & ad hoc projects.
Assist with routine projects that support department or functional initiatives.
Sort and distributes mail.
Orders and replenishes department/team supplies.
May serve as a point of contact for departmental inquiries and respond or escalate as appropriate.
May provide some support for administrative tasks such as budgeting, expense reporting and generating reports.
May prepare regional birthday & anniversary recognition, store roster updates, & meeting room calendar management.
Assist with large mailings or distribution of materials.
Provide support for meetings, training, seminars, activities, and preparation for NYM visitors.
May provide calendar support to multiple leaders and/or a team.
May assist with on boarding of new partners including but not limited to office tours, acquiring their access badge, etc.
Maintain regular and punctual attendance.
We’d love to hear from people with:
Managing budgets 3 years
Project management 3 years
Fast-paced environment 2 years
Company meeting and event planning 2 years
Organization and planning skills
Team-building skills
Ability to work in a fast paced and changing environment.
Attention to detail
Effective customer service skills
Proficiency in Microsoft Word, Excel, Access, PowerPoint and Outlook
Ability to manage time effectively
Ability to prioritize multiple projects and demands
Ability to handle confidential and sensitive information
Delivers legendary service that meets and exceeds all customers' expectations
As a Starbucks partner, you (and your family) will have access to medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits. Partners have access to short-term and long-term disability, paid parental leave, family expansion reimbursement, paid vacation from date of hire*, sick time (accrued at 1 hour for every 25 hours worked), eight paid holidays, and two personal days per year. Starbucks also offers eligible partners participation in a 401(k) retirement plan with employer match, a discounted company stock program (S.I.P.), Starbucks equity program (Bean Stock), incentivized emergency savings, and financial well-being tools. Additionally, Starbucks offers 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan, student loan management resources, and access to other educational opportunities. You will also have access to backup care and DACA reimbursement. Starbucks will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, and in accordance with its plans and policies. This list is subject to change depending on collective bargaining in locations where partners have a certified bargaining representative. For additional information regarding partner perks and more detailed information about benefits, go to starbucksbenefits.com.
- If you are working in CA, CO, IL, LA, ME, MA, NE, ND or RI, you will accrue vacation up to a maximum of 120 hours (190 in CA) for roles below director and 200 hours (316 in CA) for roles at director or above. For roles in other states, you will be granted vacation time starting at 120 hours annually for roles below director and 200 hours annually for roles director and above.
The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, geographical location, and internal equity. At Starbucks, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate.
Join us and inspire with every cup. Apply today!
Starbucks Coffee Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or protected veteran status, or any other characteristic protected by law.
Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.
Starbucks Coffee Company is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at [email protected] or 1(888) 611-2258.
