Office Management Specialist

State of Wisconsin - Ag, Trade & Consumer Protctn
Madison, WI

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Job Details

Full-time
$31 - $36 an hour
10 days ago

Benefits

Paid holidays
Paid time off
On-the-job training
Loan forgiveness
Retirement plan

Qualifications

Office activity coordination

Full Job Description

Introduction

The Department of Agriculture, Trade and Consumer Protection (DATCP) works hard to protect and promote Wisconsin’s agricultural industries and consumers. As an agency, we strive to serve the people of Wisconsin assuring: safe, wholesome food; consumer protection and fair business practices; animal and plant health; a clean environment; and strong agriculture and commerce. To successfully attain these goals, we recognize our success hinges on the diverse, high quality, dedicated staff we employ.

DATCP currently has an opening for an Office Management Specialist position for the Division of Management Services.

This position is located at the Prairie Oaks State Office Building situated on Madison’s southeast side and a beautifully wooded and scenic hilltop venue. Our employees enjoy low-cost parking at the facility and are only minutes away from the Beltline Highway, Interstate 90 and Highway 51 for quick access to local restaurants, retail and service locations.

Employee Benefits: This position offers the State of Wisconsin’s excellent benefits package, which includes 3.5 weeks of paid time off to start, 9 paid holidays, accrued sick leave, multiple insurance options and an exceptional retirement plan!

By working for Wisconsin State Government, you may also be eligible for the Public Service Loan Forgiveness Program. Please click the link for details.

Click here to see what working for the State of Wisconsin is all about!

This posting may be used to fill future similar vacancies.

Position Summary

This position provides confidential administrative, professional and comprehensive program support work for the Office of the Secretary (OS) and the Division of Management Services (DMS), including confidential assistance to Office of the Secretary, DMS Division Administrator and other management for personnel recruitments, and other non-personnel related work assignments.

This position provides employee liaison services with Human Resources and Payroll, Finance, Information Technology, the Secretary’s Office and other areas of the department. This employee works closely with the Office of the Secretary staff and DMS staff to accomplish its work; and is responsible for interpretation and execution of State, departmental and division rules and policies in carrying out their assigned functions.

The position operates under the general supervision of the DMS Division Administrator and requires a high degree of professionalism, accountability, confidentiality, efficiency, independence and accuracy. The incumbent is continually presented with long and short-term problems to be solved expeditiously. Daily, it is presented with a wide variety of issues that require independent judgment and research to make choices for action or recommendations for action.

Full Position Description

Salary Information

The classification of this position is Office Management Specialist, which is in schedule-range 81-04 with a starting pay of $31.00 up to $36.00 per hour based on qualifications.

A 12-month probationary period is required. Pay for current state employees will be set in accordance with the State Compensation Plan at the time of hire.

Job Details

At DATCP, we strive to deliver efficient and effective programs and services to Wisconsin agriculture, consumers, and businesses. The Department has numerous on-the-job training (OJT) opportunities, unique to each Bureau.

These OJT opportunities and transferrable skills include direct experience and practice through collaboration with co-workers/supervisor, peer mentoring, and job-specific training modules.

Conditions of Employment:

DATCP does not sponsor work visas. Any appointment made will be contingent on the selected applicant being able to provide documentation of eligibility to work in the United States.

A criminal background check will be performed on the selected applicant prior to an offer of employment.

Qualifications

Minimally qualified candidates will have each of the following:

Experience working with Microsoft Office Products (e.g. Word, SharePoint, Teams, Outlook, Excel, etc.)
Experience communicating with internal and external stakeholders (e.g. research and respond to inquiries and calls, coordinate and schedule meetings, etc.)
Experience in performing a variety of office management duties (e.g. purchasing office supplies, reconciling invoices and purchasing cards, monitor workflow approvals, etc.)

In addition to the minimum qualifications above, highly qualified candidates will have one or more of the following:

Experience in coordinating personnel functions (e.g. initiate recruitment process, coordinate and support hiring supervisors through recruitment process, coordinate/schedule onboarding and offboarding staff, coordinate completion of human resource paperwork, etc.)
Experience in coordinating travel arrangements (e.g. planning and booking transportation and accommodations for staff, completing travel reimbursement requests, etc.)

How To Apply

If viewing this posting on an external site (such as indeed.com, etc.), please visit Wisc.Jobs and search for this Job ID: #21201 to complete your application for this posting.

DATCP is an Equal Opportunity and Affirmative Action employer. We provide reasonable accommodations to qualified applicants and employees with disabilities.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program. For complete information on veterans hiring programs that may benefit you, please visit the Employment page on WDVA's website.

To be considered for this position, you will need to create an account (if you don’t already have one) and apply online via the “Apply for Job” button listed on the top right of the job posting page. You will be required to upload a current resume and a letter of qualifications that clearly describes your qualifications and experience as they relate to the qualifications listed in this job posting. Review the applicant resources, including tips on how to write a resume and letter of qualifications.

Submitted application materials will be evaluated by one or more job experts. Candidates who are deemed eligible will be invited to participate in the next step of the selection process, starting with those candidates who are deemed most qualified.

For general Wisc.Jobs user information and technical assistance, please check the Frequently Asked Questions. Please address questions regarding the application process to Jensen Peterson at [email protected].

Deadline to Apply

The deadline to apply for this position is 11:59 p.m. on July 13, 2026.

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Introduction

Position Summary

Salary Information

Job Details

Qualifications

How To Apply

Deadline to Apply

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